Job Description

Details:

Mission and objectives:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person\'s potential is fulfilled. UNFPA\'s strategic plan, focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. UNFPA has been operating in India since 1974.

Context:

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking National UN Volunteer that transform, inspire and deliver high impact and sustained results; we need a personnel who uphold the values enshrined in the United Nations Charter, who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results. The Human Resource & Administrative Assistant supports human resource function and the Admin role as specified in the ToR in compliance with established rules, guidelines, processes and procedures.

Task description:

Under the direct supervision of of the HR & Admin Associate and overall guidance of the Operations Manager, the National UN Volunteer Human Resource & Administrative Assistant will be expected to undertake the following responsibilities: 1. Support in HR services focusing on achievement of the following results: \xe2\x97\x8f Assist with recruitment process for Individual Consultants and field consultants, preparing relevant documentation, job advertisement, and selection process etc. \xe2\x97\x8f Maintain updated recruitment status for all candidates and assist in maintaining proper documentation for all the recruitments. \xe2\x97\x8f Maintain the master tracker for field consultants and assist in contract management \xe2\x97\x8f Prepare onboarding checklist for the new joiners and assists in onboarding of all new joiners \xe2\x97\x8f Coordinate and Support exit clearance activities, as assigned. \xe2\x97\x8f Assist in maintaining and updating various staff reports e.g. Staff Master Sheet, organogram and other trackers \xe2\x97\x8f Tracks contract expiration (Fixed-Term Appointment, IC and field consultants) and support for their timely confirmation on the contract extension / closure in line with the SOP and processing the extension / termination request. \xe2\x97\x8f Preparing requisitions in Quantum. \xe2\x97\x8f Support in maintenance of proper electronic filing systems for HR records and documents. \xe2\x97\x8f In consultation with the direct supervisor and office management, support documentation of CO business processes mapping and preparation of internal HR management Standard Operating Procedures (SOPs) 2. Assets Management \xe2\x97\x8f Support in periodic physical inventory inspections and maintaining of updated inventory records. 3. Other: \xe2\x97\x8f Perform any other duties as may be assigned by the Supervisor and senior management of the Country Office.

Requirements:

human resources and admin related areas; \xe2\x97\x8f Full proficiency in English (including good writing skills) required. Knowledge of one or more official Indian languages is desirable. Knowledge of other UN Languages is an asset. teams is highly desirable. \xe2\x97\x8f Excellent working knowledge of MS Office, ERP (e.g. PeopleSoft, Oracle, SAP and other ERP systems), E-filing system and other software applications is required.

Competencies and values:

Values: \xe2\x80\xa2 Exemplifying integrity, \xe2\x80\xa2 Demonstrating commitment to UNFPA and the UN system, \xe2\x80\xa2 Embracing cultural diversity, \xe2\x80\xa2 Embracing change Functional Competencies: \xe2\x80\xa2 Logistical support. \xe2\x80\xa2 Managing data, documents, correspondence and reports. \xe2\x80\xa2 Managing information and workflow. \xe2\x80\xa2 Planning, organizing and multitasking. \xe2\x80\xa2 Managing financial processes. \xe2\x80\xa2 Job knowledge/technical expertise. Core Competencies: \xe2\x80\xa2 Achieving results \xe2\x80\xa2 Being accountable \xe2\x80\xa2 Developing and applying professional expertise/business acumen, \xe2\x80\xa2 Thinking analytically and strategically, \xe2\x80\xa2 Working in teams/managing ourselves and our relationships, \xe2\x80\xa2 Communicating for impact

United Nations