Job Description

Job Title: HR/Admin ExecutiveLocation: ChennaiOrganization: OEMPosition Type: Full-TimeKey Responsibilities:1. Administrative Support:o Manage office supplies, inventory, and procurement.o Coordinate with vendors for office maintenance, equipment, and supplies.o Organize and maintain office filing systems, both physical and electronic.o Prepare and manage correspondence, reports, and presentations.o Handle all office-related administrative duties such as scheduling meetings, travel arrangements, and managing office facilities.o Maintain office cleanliness and ensure that it meets health and safety standards.2. HR Support:o Assist with employee onboarding, including documentation and initial training.o Maintain employee records and files in compliance with organizational policies.o Assist in accurate attendance tracking.o Manage leave requests and time-off records for employees.o Ensure compliance with labor laws and internal HR policies.o Support in preparing HR-related reports for management.o Handle employee inquiries regarding benefits, policies, and office-related matters.3. Office Management:o Act as the point of contact for all administrative concerns within the office.o Coordinate and schedule meetings, conference calls, and other office events.o Ensure smooth day-to-day office operations, including mail handling and other correspondence.o Support the management team in daily administrative tasks, ensuring deadlines and company standards are met.4. Event Planning and Coordination:o Assist in organizing company events, conferences, and team-building activities.o Coordinate with external parties to arrange logistics for office events or client visits.5. Compliance and Record-Keeping:o Ensure all administrative procedures are followed in line with company policies and legal requirements.o Maintain proper documentation of administrative processes and activities.Qualifications and Skills:

• Bachelorxe2x80x99s degree in business administration, Office Management, or a related field.

• 2-4 years of experience in administrative or office management roles.

• Strong organizational and multitasking skills.

• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).

• Excellent written and verbal communication skills.

• Ability to handle sensitive and confidential information.

• Knowledge of HR procedures is a plus but not mandatory.

• Strong problem-solving abilities and a solution-oriented mindset.

• Ability to work well independently and as part of a team.

• Strong organizational skills with attention to detail.

• Ability to manage time effectively and prioritize tasks.

• Self-motivated with the ability to work under pressure and meet deadlines.

• Positive attitude and a strong team player.

• Proactive and adaptable in a dynamic office environment.

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