Job Description

In relation to staff recruitment
\xe2\x97\x8f Be fully aware of every aspect of the school philosophy, pedagogy, infrastructure,
facilities, strengths and achievements and be able to create a positive impression on good
candidates and motivate them to join the school.
\xe2\x97\x8f Be aware of and keep update with specific educational, professional qualifications and
requirements for every position in every department. Keep update of the various
statutory requirements or regulations from CISCE as well as state government or
Ministry of HRD for teacher qualifications and eligibility.
\xe2\x97\x8f Maintain work profiles for every position.
\xe2\x97\x8f Be aware of the various mediums of advertising recruitments and procedures Prepare
creative advertisements for recruitments and depending on the position, choose the
appropriate mediums of advertising the recruitment and do follow up on the success /
review till the vacancy is filled with an appropriate candidate.
\xe2\x97\x8f Follow up and attend campus interviews, drive from various teacher education
institutions and create a digital database of good teachers.
\xe2\x97\x8f Maintain relations with the teacher education institutions for being update with campus
recruitment schedule and getting their students for internship in the school.
\xe2\x97\x8f Maintain a database of interns who were found good during their internship and get their
data added to the prospective candidates for recruitment.
\xe2\x97\x8f Coordinate with the concerned Head of Department for the internship schedule and be
the point of contact for execution of the internship and ensuring logistics for the same.
\xe2\x97\x8f Coordinate with the admin team for vacancies generated.
\xe2\x97\x8f Identify suitable candidates by advertising / posting vacancies / scanning resumes
received.
\xe2\x97\x8f Follow up with the recruitment till vacancy is filled by following all steps in the SOP
Including conducting preliminary interview of candidates and identifying who are
capable for the next level of procedure and drafting appointment letters and service
agreements for newly recruits.
\xe2\x97\x8f Create case studies and interview questions for different kinds of posts. Review the SOP
for staff recruitment and make necessary changes after approval of the Principal.
\xe2\x97\x8f Keep an organized documentation of resumes as per posts as well as quality / preference.
\xe2\x97\x8f Be aware of and execute all protocols in recruitment on probation and then eventually
confirmation / termination.
\xe2\x97\x8f Conduct induction and induction session with new joinees.In relation to existing / recruited staff\xe2\x97\x8f Being aware of the qualifications, potentials of existing staff and identifying scope for in-
house promotion in case of any posts being generated.
\xe2\x97\x8f Maintaining a record of trainings / workshops and other professional development
programmes attended by staff and also identify such opportunities and inform the
Principal about the same.
\xe2\x97\x8f Maintain all documentation for staff and keep the staff files updated\xe2\x80\x93 digital and hard
copy to be maintained.
\xe2\x97\x8f Keep a track of appreciation as well as warning / memos issued and their necessary
documentation.
\xe2\x97\x8f Initiate disciplinary action against staff member identified by the Principal and follow
necessary process for the same.
\xe2\x97\x8f Generate reports, make presentations based on staff data.
\xe2\x97\x8f Maintain all documentation regarding staff appraisals. Initiate the procedure and ensure
its execution and completion (twice a year).
\xe2\x97\x8f Keep track of various rules, laws, government resolutions which have an impact on any
aspect of staff. Update the same to the management and Principal.
\xe2\x97\x8f Keep track of staff on probation and initiate process of confirmation /termination before
the end of probation period.
\xe2\x97\x8f Keep track of staff retiring / leaving and co-ordinate with Principal for appointment /
inhouse transfer to the position.
\xe2\x97\x8f Initiate salary processing every month. Check and verify the salary reports.
\xe2\x97\x8f Keep record of increment trajectory.
\xe2\x97\x8f Initiate celebrations for Shishuvan Birthday and felicitation of staff, lunch programmes
for staff, celebration of staff birthdays, achievements of the school, staff outstation
training, farewell functions and other festivals and celebrations for staff.
\xe2\x97\x8f Propose programmes, policies, benefits, experiences that will enhance work space
efficiency and employee motivation and integrity and execute the same.
\xe2\x97\x8f Maintaining and update service record and trajectory of every staff member.
\xe2\x97\x8f Draft, execute and analyse any feedback taken from staff for events / policies / general.
\xe2\x97\x8f Keep monitoring on attendance record of every staff member on regular basis and
highlight habitual late comers, absentee employees and report any irregularities to the
Principal.
\xe2\x97\x8f Ensure that interactions of staff members with the Principal and management is held
atleast twice a year.
\xe2\x97\x8f Maintain record and execute handover and takeover of assets and other material to staff.
\xe2\x97\x8f Maintain annual record of staff recruited and staff left.
\xe2\x97\x8f Conduct regular meetings with the HODs and incharges to track progress of staff
members and feedback on their performance.
In relation to Staff leaving
\xe2\x97\x8f Ensure that all formalities of staff leaving are completed before the last day and clearance
from all departments is received.
\xe2\x97\x8f Follow-up for all settlements of the staff member leaving the school.\xe2\x97\x8f Conduct exit interview of the staff member leaving the school.
In relation to Support staff
\xe2\x97\x8f Along with the Housekeeping in-charge allocate duties for support staff - routine, during
vacation and during events.
\xe2\x97\x8f Identify their training requirements and accordingly arrange for the same.]
\xe2\x97\x8f Do surprise visits and inspect the quality of work.
\xe2\x97\x8f Give feedback and conduct meetings to upgrade the quality of work performed by the
support staff and address any concerns in regards to it.
\xe2\x97\x8f Explore good practices and empower the support staff to execute them.
Safety and security
\xe2\x97\x8f Coordinate with the security agency to monitor the quality of security offered, resolve
concerns to any particular security guard/s.
\xe2\x97\x8f Make changes in duties / required number subject to approval by the Principal and
management.
\xe2\x97\x8f Review the security contract and get it signed / renewed.
\xe2\x97\x8f Review and create systems for safety and security in the school.
\xe2\x97\x8f Coordinate with the Nurse and monitor the health facility infrastructure, equipment and
processes in the school. Ensure proper documentation is maintained for students and
staff accessing the infirmary.
\xe2\x97\x8f Propose, initiate and execute heath checkup and other fitness, wellness and health related
workshops, training programmes for students, parents and staff.
\xe2\x97\x8f Establish and create awareness of safety and security protocols for all staff members.
\xe2\x97\x8f Take initiative to foster positive interpersonal relations and support in conflict
resolutions.
\xe2\x97\x8f Meet newly inducted staff to gauge their settling and challenges. Meet staff members on
routine basis to understand their concerns and review need for any resources or review of
policies and communicate to the Principal and the Management.Documentation \xe2\x80\x93 Policies, Formats & Standard Operating Procedures
\xe2\x97\x8f Create, review and edit policies, formats and Standard Operating Procedures (Staff
recruitment, Staff exit, Staff retirement, Staff training, Staff appraisal, Staff
documentation, Staff welfare, Staff salaries and benefits / perks, Safety and security,
Logs for Housekeeping, Staff qualifications and work profiles and any other areas
related to above work profile)
Additions / changes are done to the work profile /job description by the Management /
Principal as per the requirements of the institution.

Ciel HR