Job Description

Job brief

We are looking for an HR Assistant to undertake a variety of HR administrative duties.

What does an HR Assistant do?

The HR Assistant duties involve a wide range of support activities inside our HR department, from coordinating meetings to maintaining our employee database to posting job ads. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. You\xe2\x80\x99ll also assist in creating policies, processes, and documents.

HR Assistant qualifications

HR Assistant skills we\xe2\x80\x99re looking for include excellent organization ability, familiarity with HR software, and strong communication skills. To be an ideal candidate for the human resources assistant position, you should also hold an HR-related degree and have some experience in our industry. You should be able to work autonomously and remain calm under pressure. Following our training sessions, you\xe2\x80\x99ll be able to assist HR Managers in the whole recruitment lifecycle (e.g. onboarding new hires and candidate sourcing.)

Ultimately, you\xe2\x80\x99ll ensure our HR department is organized and operates smoothly to attract, hire, and retain our employees.

Responsibilities

Assist with day to day operations of the HR functions and duties
Provide clerical and administrative support to Human Resources executives
Compile and update employee records (hard and soft copies)
Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc)
Coordinate HR projects (meetings, training, surveys, etc) and take minutes
Deal with employee requests regarding human resources issues, rules, and regulations
Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
Communicate with public services when necessary
Properly handle complaints and grievance procedures
Coordinate communication with candidates and schedule interviews
Conduct initial orientation to newly hired employees
Assist our recruiters to source candidates and update our database

Requirements

Proven experience as an HR Assistant, Staff Assistant or relevant human resources/administrative position
Fast computer typing skills (MS Office, in particular)
Hands-on experience with an HRIS or HRMS
Familiarity with ATS software and resume databases
Basic knowledge of labor laws
Excellent organizational skills
Strong communications skills
Degree in Human Resources or related field

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