Job Description

Overview:
Experience:3-5 Years

Skills :HR Generalist/Hire to Retire/ HR ops

Shift : 2 PM - 11 PM

Location: Mumbai



We have the exciting role of HR Operations Assistant who would be responsible for reporting to the HR Advisor, with additional mentoring and support from the HR Director and Senior L&D Manager.

### About Annalect India


We are an integral part of Annalect Global and Omnicom Group, the second largest advertising agency holding company in the world in terms of revenue and is the leading global marketing communications company. Our portfolio includes: three global advertising agency networks: BBDO, DDB and TBWA; three of the world's premium media services: OMD, PHD and Hearts & Science.
Annalect India plays a key role for our group companies and global agencies by providing stellar products and services in areas of Creative Services, Technology, Marketing Science (data & analytics), Business Support Services and Media Services.


Responsibilities:
#### This is an exciting role and would entail you to

• The Operations Assistant sits in our Business Management team and is located in Hyderabad. The role is to assist the operation departments to create a positive employee experience, by supporting the HR, L&D and finance team.

Qualifications:
#### This may be the right role for you if you have.

• The Role
• The focus of this role is to assist the operation departments to create a positive employee experience, by supporting the HR, L&D and finance team.
• The Operations Assistant should have strong attention to detail, be extremely thorough and precise.
• You will understand the importance of confidentiality and discretion and have a service minded approach.
• The Team
• The Operations Assistant will provide operations services to the agency & other teams based in the London office, which consists of approximately 190 employees.

• This role will be reporting into the HR Advisor, with additional mentoring and support from the HR Director and Senior L&D Manager.
• This role will work closely with the London HR, L&D and Finance team.

The Work:

• Starter & Leaver Administration
• Facilitate creation of offer letters of employment & contract paperwork.
• Co-ordinate with the HR Advisor to draft probation letters

• Draft relevant letters confirming leave details



• Manage HR related invoices with the finance team

• Draft freelance agreements for the HR Advisor to review

• On-boarding
• Maintain the HR starters and leavers spreadsheet, ensuring it is always up to date with new starters, leavers, fixed term contractors, freelancers, maternity, paternity & shared parental leave details.
• Co-ordinate new starter immersions.
• HR Systems Administration & Reporting
• Update organisational charts and Who's Who regularly.
• Manage the administration of our performance management system, running reports when required for activities such as appraisals.
• Assist with preparation of data for Omnicom and external HR audits.
• General Administration
• Draft pay review and bonus letters.
• Respond to general HR queries within the designated timeframe, including reference requests and business invitation letters for foreign travel.
• Provide general administration assistance to the HR and Recruitment team.
• Provide support to the HR Manager when rolling out projects such as: D, E&I & Mental Health & Wellbeing initiatives.
• Training Administration
• Set up new training vendors with finance
• Raise invoices for London and APAC
• Send training feedback forms and collate results after each workshop.
• Support the L&OD Manager with ad-hoc UK training administration, which may include booking of courses, rooms, and catering, and raising PO's.
• Work with the L&OD Manager to ensure attendee lists are updated for all training courses and saved to file.
• Provide administrative support to the L&D Manager for the IPA CPD annual accreditation.



• Finance Administration

• Support the team with the Golden bears benefit administration and track accordingly
• Cycle2Work Scheme administration support
• Fitness First gym benefits administrative support
• Freelancer invoices and tracker

Who will thrive in this role?

• Candidates are expected to have exceptional communication skills, both verbal and written.
• Work harmoniously as part of a team and have experience dealing with multiple stakeholders.
• Thorough, organized and have strong attention to detail skills.
• Comfortable managing differing priorities.
• Punctual and capable of working towards tight deadlines.
• Flexible & resourceful individual who is driven to provide excellence in delivery with the work.