Job Description

The Head HR Operations - Global will work with Director - Global Operations - Human

Resources and the HR Operation team to deliver HR operations on entire Employee lifecycle

management. This is a Global role covering our Singapore, China, Manila, Bangalore, Delhi,

Mumbai, Pune, Hyderabad, and Chennai.

Requirements

The responsibilities include:

Implementation of effective HR practices

1) Validate the current HRIS system & evaluate if any need for change. Implement the

systems effectively.

2) Ensure process adherence for Onboarding, performance appraisals, Separations and

Employee lifecycle events.

3) Update and maintain SOPs for all HR processes.

4) Update and introduce HR policies in line with the business and organization

requirement.

5) Executing "Employee engagement" initiatives to keep people together and make the

workplace exciting, rewarding and engaging.

6) Keeping an updated employee handbook with all relevant details and information.

7) Evaluate and improve the current HR practices/process to keep with time and

external benchmarks.

Employee lifecycle management

1) Review & control personnel transactions (e.g., offer letter creation, on boarding, HR

onboarding for new joiners, payroll admin, benefits administration, performance

management admin, learning admin, reference letters, employee data change and

organizational data change)

2) Conduct personnel data verification

3) Audit and analyse data for discrepancies; reconcile conflicting data and make

appropriate corrections and corrective actions.

Reporting

1) Prepare, review reports/ dashboards and recommend actions to address; design

additional ad hoc internal reports/dashboards as needed.

2) Perform information searches, analyse data based on research objectives and

present information in appropriate format to best represent findings.

3) Proactively provide dashboards/analytics to for HR

Compliance

1) Maintain files/records of employees as per statutory requirements and employment

and labour laws

2) Leading all HR related Audits for the organisation.

3) Ensure governance across all regions for all HR systems and processes and

employment laws

4) Work with the vendor to manage the deliverables for labour compliance

5) Validate & review all compliance documents & timely compliance

People Management

1) Manage team HR Ops team members to deliver HR services.

2) Coaching, career counselling and managing their performance.

Payroll

1) Work with the payroll vendor and Finance team to ensure payroll is processed

accurately and disbursed on time.

2) Ensuring timelines are met to ensure no impact on downstream activities.

3) Plan and execute to meet the TAT and quality.

4) Ensure Tax related compliance & random accuracy check on Taxation

Others

1) Respond to various requests for information, as needed

2) Support any special project requirements.

3) Initiate and implements HR process improvements.

4) Conduct induction for new joiners

5) Design, update, share and maintain SOPs for all HR processes

6) Vendor and contractor management (Benefits, Payroll & HR Compliance)

7) Knowledge management.

Benefits

Space Matrix is a dynamic and innovative design consultancy that specializes in workplace design. With relevant project experience in over 30 cities and 15 office locations in Australia, China, India, Thailand, Singapore and the United States, our mission is to be the No. 1 office design firm in Asia and to continue revolutionizing the delivery of design and build globally.

We have a company culture that is transparent, collaborative, innovative, progressive, honest and fast. Be part of the team that constantly challenges the industry norm and wants to be the best in the game.

To find out more visit

Space Matrix