Job Description

: As a Head of Admin for Mashreq Global Network MGN), S/he is responsible to lead and manage the various responsibilities of Administration for MGN Globally (India , Pakistan and Egypt ) including Mashreqbank General Services and travel services globally . S/He would be accountable for all issues related to managing the facility, transport, Travel , internal customers and external suppliers and provide a conducive working atmosphere Responsibilities:

• General Administration: Responsible for management planning, operating controls and financial performance analysis as it relates to the company objectives. Is responsible for the development of new procedures, processes and the analysis of complex accountancy / finance issues. S/he will review and improve the existing process periodically. Will study on key economic indicators and company financial performance to support business planning. Assists in the preparation of budgets following Mashreq HO guidelines and boundaries.
• Admin & Facilities: Responsible for managing the entire administration function of the organization. Responsible for carrying out administrative duties such as coordination and managing travel arrangements, housekeeping, security, organizing functions & events, etc. Responsible for coordinating with various government/legal authorities with respect to the general law of the land to be followed by an IT/Software company, ensuring compliance to all.Has complete responsibility to manage the administration function in a cost effective and efficient manner. Will handle all aspects of vendor management in areas relating to travel, cafeteria, stationary, transport, security, premise, maintenance etc. , will be responsible for appraising and evaluating vendor performance based on cost and efficiency parameters.
• Finance, Accounting, & Statutory compliances: Responsible for performing various financial and budget analyses in the areas vendor payments , capital expenditures, budgeting & cost saving , internal chargeability and cost center expenses allocation .
• Inventory and asset Management: Will be responsible of all inventory upkeep and Bonding and STPI related regulatory compliance. Will also be responsible for inventory of all staff and EC workstation details, Asset registration , tracking , inventory list , asset transfer and write off and disposal
• Payments: Responsible for verification of all invoices and bills for their correctness and match with the Purchase order before processing the same for payment.
• Staff Travel: Responsible for managing Global travel desk covering arrangements for staff like Air ticket, Currency, Travel Insurance and coordinate for their Visa and hotel arrangements, Scope will cover All MGN and Mashreq Locations globally
• HSE, Safety and Security: Responsible for all safety and security aspects for MGN
• Transformation , Innovation and Digitalization ; for all services, processes and operation as needed for better client quality services and budget reduction in agreed TAT
• Compliance, Audit and internal control; Adhere and follow the Mashreq, MGN, the governmental , authorities policies , procedures , Regulations and reporting to mitigate risk exposure in line with the organization goals and standards and the different location local rules and regulations.

Problem Solving:

• Committed to Resolve administration issues within agreed time in order to provide a motivation working environment for our colleagues
• Ensure Preventive maintenance is carried out regularly to avoid frequent breakdown of equipment