Job Description

Job Title: GMM Executive Assistant & Team Admin
Location: Mumbai

About Barclays
Barclays is a British universal bank. We are diversified by business, by different types of customers and clients, and by geography. Our businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by our service company which provides technology, operations and functional services across the Group.

Risk and Control Objective
Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Barclays Policies and Policy Standards.

Working Flexibly

We\xe2\x80\x99re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognises and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers\xe2\x80\x99 and clients\xe2\x80\x99 needs. Whether you have family commitments or you\xe2\x80\x99re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs

Hybrid Working

BUK & BX \xe2\x80\x93 All locations

We\xe2\x80\x99re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognises and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers\xe2\x80\x99 and clients\xe2\x80\x99 needs. Whether you have family commitments or you\xe2\x80\x99re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs

Introduction:

To provide world class administrative support at an executive level. The individual requires strong initiative and sound judgement, with the ability to work independently. Excellent interpersonal skills and a demonstrated ability to collaborate effectively with a broad range of individuals and groups is a must. Very strong data/analytical, Automation skills (Macros/VBA/ Power BI etc.), Excel skills and PowerPoint presentation skills (Should be able to demonstrate these skills during selection process) to be able to execute data and reporting requests and ability to present data results in a visual, user-friendly format for the intended audience

What will you be doing?

Routine
o Arrange conferences, meetings, and travel reservations for office personnel
o Compose, type, and distribute meeting notes, routine correspondence, and reports
o Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs
o Locate and attach appropriate files to incoming correspondence requiring replies
o Email management , as applicable
o Mail newsletters, promotional material, and other information
o Maintain scheduling and event calendars
o Coordinate conferences and meetings
o Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications
o Using a variety of software packages to produce correspondence and documents, and maintain presentations, spreadsheets and databases
o Ordering and maintaining stationery and equipment supplies
o Coordinate visits of senior business stakeholders
o Ensure organisational charts for teams are up to date
o Responsible for all the logistics such as travel, ground transport and Visas for the senior staff and dealing with event management teams
o Act as a Coordinator for all activities/events as may be required from time to time

Priorities
o Coordinate work flow
o Update and chase delegated tasks to ensure progress to deadlines
o Take initiative in manager\'s absence
o Maintain procedures manual to ensure consistent performance of routines
o Compose correspondence/reports for own or manager\'s signature

Communication
o Attend to general enquiries
o Arrange schedule for Directors and book all meetings
o Provide materials for all calls
o Route calls as needed

Confidentiality
o Perform to earn full confidence
o Assure discreet handling of business

Knowledge and Expertise

o Delivery Management
o Commercial Management
o Transformational Change Management
o Regulatory and Risk
o Communication and Presentation
o Relationship Management

What we\xe2\x80\x99re looking for:

o Sound judgement, ability to work independently when required
o Focus on Strong attention to detail and accuracy
o Excellent interpersonal and communication skills and a demonstrated ability to collaborate effectively with a broad range of individuals and groups is a must.

Skills that will help you in the role:

• Graduate degree
• Strong data / analytical/ Technical Skills/Competencies- MS Office applications especially working on dashboard and MIs on MS Excel and preparing PowerPoint presentation, ability to do automation on MIs/dashboards using Macros/VBA/Power BI / other tools etc.

Where will you be working?
Mumbai

Be More at Barclays
At Barclays, each day is about being more \xe2\x80\x93 as a professional, and as a person. \xe2\x80\x98Be More @ Barclays\xe2\x80\x99 represents our core promise to all current and future employees. It\xe2\x80\x99s the characteristic that we want to be associated with as an employer, and at the heart of every employee experience. We empower our colleagues to Be More Globally Connected, working on international projects that improve the way millions of customers handle their finances. Be More Inspired by working alongside the most talented people in the industry, and delivering imaginative new solutions that are redefining the future of finance. Be More Impactful by having the opportunity to work on cutting-edge projects, and Be More Valued for who you are.
Interested and want to know more about Barclays? Visit home.barclays/who-we-are/ for more details.

Purpose, Values and Mindset

We deploy finance responsibly to support people and businesses, acting with empathy and integrity, championing innovation and sustainability, for the common good and the long term.
Our values underpin everything we do: Respect, Integrity, Service, Excellence and Stewardship.

Respect
We harness the power of diversity and inclusion in our business, trust those we work with, and value everyone\'s contribution.
Integrity
We operate with honesty, transparency, and fairness in all we do.
Service
We act with empathy and humility, putting the people and businesses we serve at the centre of what we do.
Excellence
We champion innovation, and use our energy, expertise, and resources to make a positive difference.
Stewardship
We prize sustainability and are passionate about leaving things better than we found them.

Our Mindset shapes how we take action, living by our Values, driven by our Purpose, always with our customers and clients at the heart of what we do; our Mindset is to Empower, Challenge and Drive.

Empower
Trust and support each other to deliver. Make decisions with those closest to the topic. Include diverse perspectives. Celebrate success and learn from failure.
Challenge
Question whether things can be done better. Use insights based on data to inform decisions. Be curious about how we can adapt and improve. Speak up and be open to alternative viewpoints.
Drive
Focus on outcomes. Deliver with pace. Be passionate and ambitious about what we do. Take personal responsibility. Actively build collaborative relationships to get things done.

Barclays