Job Description

Key Responsibilities:


• General Administration:


+ Oversee day-to-day administrative tasks, including managing office supplies, equipment, and maintenance.
+ Coordinate and schedule meetings, conferences, and appointments.
+ Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
+ Assist in the preparation of reports, presentations, and other relevant documents.
+ Maintain accurate records and databases.
• Security:


+ Develop and implement security policies, procedures, and protocols to safeguard the organization and its assets.
+ Monitor access control systems, CCTV cameras, and alarms.
+ Conduct regular risk assessments and security audits to identify vulnerabilities.
+ Respond to and investigate security incidents or breaches.
+ Collaborate with external security agencies, if required.
• Travel Management:


+ Coordinate and manage travel arrangements for employees, including booking flights, accommodations, and transportation.
+ Prepare travel itineraries and ensure adherence to travel policies and budgets.
+ Handle visa processing, travel insurance, and necessary documentation.
+ Assist employees with travel-related queries and provide necessary support during their trips.
• Event Management:


+ Plan, organize, and execute company events, conferences, seminars, and other gatherings.
+ Coordinate event logistics, including venue selection, vendor management, budgeting, and scheduling.
+ Arrange necessary equipment, audio-visual systems, and catering services.
+ Manage event registration, invitations, and communications.
+ Evaluate event success and gather feedback for future improvements.
• Facilities Management:


+ Manage and maintain office facilities, ensuring a clean, safe, and functional environment.
+ Coordinate office moves, renovations, and maintenance projects.
+ Monitor and manage vendor relationships for facility-related services (cleaning, repairs, etc.).
+ Handle space planning and allocation, ensuring optimal utilization of office space.
+ Address employee requests and concerns related to facilities and office infrastructure.
• Cafeteria Management:


+ Oversee cafeteria operations, including menu planning, food quality control, and vendor management.
+ Monitor cafeteria staff, ensuring compliance with health and safety regulations.
+ Maintain inventory of food supplies and equipment, and manage ordering and restocking processes.
+ Implement cost-effective measures and control expenses.
+ Gather employee feedback to improve cafeteria services and offerings.