Job Description

Roles Responsibilities Description




Front Desk




Complete Management of FD



Attending calls & connecting the calls to the concern department &


person /Customer enquiries for marketing Team.


Toll Free number & Contact Email ID


Welcome - greeting guest & customers


Reception & Conference Hall - Tidy & Presentable




Admin & Facilities



Meetings Facilitating Board and other various meetings.


Total Experience 0.6 to 1.5 Years


Updating & Maintaining Contacts List / Email ID / Designation / Exit Employees & Vendor

contacts List




Experience 06 months to 1.5 Years of Experience into front office executive


Office expenses Monitor & Augmenting requirements for cost cutting.




First Aid kit Basic Medicines, Band aid, Dettol, Spary, cotton etc.




Books Maintaining & Order if

Required



Installation, Cash payment , Reimbursement & leave application -




Colleagues & Fabrication

Address List



For couriering Material, Invoices, Catalogues, Documents, Visiting

Cards, ID Cards etc.






Vendor Management Housekeeping, Security, Courier, Stationery & Water




Coordinating with Third Party Housekeeping, Security, Courier, Stationery, Coffee day & Water for

Service & order as per requirement






compliance of Third Party Hiring, terminating & renewing contract basis by assessing & evaluation




Google Speard Sheet Reimbursement claims of VEKA & Gealan / Electrical Meter Reading




Monthly Inventory Stationery & pantry in excel sheet




Policies and procedures



Ensuring Office policies and procedures are implemented and

applied appropriately






Thought for the Day /

Birthdays wishes



Updating on Notice board & sharing the same to Factory, Plastone and other branches




Store Management



Complete inventory management from vendors & factory,

Marketing collaterals, promotional stationery& office stationery






Maintaining Registers Inward, Factory, Courier, Reimbursement, Inventory & In and Out




logistics of goods and documents



Handling logistics of goods and documents by interfacing with couriers, airlines & shipment - Sharing the docket details with concern person as required. Receive letters, packages etc. and

distribute them to concern person or Department






Maintaining Excel sheet Courier details & Courier bill for both VEKA & Gealan




Filing Courier docket copies & Delivery challans of all Vendors




Material & Invoices / Cash



Sending Material & Invoices to factory & intimating to the

concern person





Bookings & Ordering



Hotel bookings, Flight bookings & Ordering food for Guest,

Colleagues & for VEKA Germans






Management of Office Daily Activities




Coordinating with Accounts &

Purchase




Vendor Payments & office requirements






Interacting with different

departments



executing the maintenance of all equipment & serviced time to

time in the organization






Drivers Supervising & handling the day-to-day duties of drivers




Housekeeping & Security



Duty Roster / Supervising & handling / Cleaning Standards of Showroom

& Office





facilities & infrastructure



Set up involving workstations, conference hall, cabins, meeting

rooms & pantry area






Communicating with

superior




To develop strategic facility goals