Job Description

:We are seeking a highly organized and efficient Front Office cum Admin Professional to join our team in Pune. The ideal candidate will be accountable for executing a variety of administrative tasks and adeptly managing the reception area. They should embody a pleasant personality, possess excellent communication skills, and demonstrate exceptional multitasking abilities.Key Responsibilities : * Front office management

• Greet visitors and clients in a professional and friendly manner, directing them to the appropriate person or department.
• Answer and direct incoming calls to the relevant person.
• Receive and sort incoming mail, and prepare outgoing mail for dispatch.
• Perform general clerical duties, such as photocopying, scanning, and faxing.
• Manage office supplies and maintain inventory levels.
• Coordinate meetings and appointments, ensuring schedules are kept up-to-date and accurate.
• Maintain a clean and tidy reception area, ensuring it is presentable and welcoming to visitors.
• Assist with ad hoc administrative duties, as and when required.
• Assist Security, Housekeeping, and managing support staff.
• Vendor Management
• Follow up on Monthly Bills, and Invoices receipts for payment processing.
• Process the Invoices received towards the purchase.
• Attach the supporting documents required and review them.
• Travel & Accommodation
• Assist with travel arrangements and accommodation bookings.
• On request from the user, sourcing the Hotel as per the budget.
• Interacting with Hotel representatives to obtain the quotation Confirmation on the booking.
• Inventory
• Checking stock of all items on a regular interval & update the register.
• Raise indent for purchase of the required items on a monthly/need basis.
• Tracking of requirements on stationery, HK materials, and other consumables.
• Client / Guest Handling.
• Finance Related
• Petty Cash, FC, Invoices Opex & Projects.

• Proven experience in a similar role.
• Ability to multi-task and prioritize tasks effectively.
• Ability to handle All General & Facility Admin Related Activities.
• Attention to detail and problem-solving skills.
• Strong customer service orientation.
• Strong on reporting.
• Ability to work independently as well as part of a team.
• Attention to detail and accuracy.

Space Matrix