Job Description

The Front Office Coordinator serves as the first point of contact for visitors and clients at the office. They are responsible for managing the front desk operations, providing excellent customer service, and performing various administrative tasks to support the smooth running of the office.

Key Responsibilities:

• Reception Duties:
• Greet and welcome visitors, clients, and employees in a professional and friendly manner.
• Answer and direct incoming phone calls to the appropriate person or department.
• Maintain the reception area, ensuring it is clean, tidy, and presentable.
• Administrative Support:
• Handle incoming and outgoing mail, packages, and deliveries.
• Schedule and coordinate appointments, meetings, and conference rooms.
• Maintain office supplies inventory by checking stock and ordering supplies as needed.
• Assist with various administrative tasks, including data entry, filing, and photocopying.
• Customer Service:
• Respond to inquiries and provide information to visitors, clients, and employees.
• Address and resolve any visitor or client concerns or complaints in a professional manner.
• Foster positive relationships with clients, visitors, and colleagues.
• Office Management:
• Coordinate and oversee the maintenance and repair of office equipment.
• Monitor and manage office security, including visitor logbooks and access control.
• Support the HR department with onboarding new employees and other HR-related tasks.
• Communication:
• Serve as a liaison between the front office and other departments.
• Communicate effectively with team members, management, and external parties.
• Assist in preparing and distributing office communications, memos, and newsletters.

Qualifications:

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Proven experience as a front office coordinator, receptionist, or similar role.
• Proficiency in MS Office (Word, Excel, Outlook) and familiarity with office equipment.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Professional appearance and attitude.
• Ability to handle sensitive information with confidentiality.

Working Conditions:

• This is a full-time position, with regular office hours. Some flexibility may be required.
• The role requires prolonged periods of sitting at a desk and working on a computer.
• The job may require occasional lifting of office supplies and equipment.

Compensation and Benefits:

• Competitive salary based on experience.
• Comprehensive benefits package, including health insurance, paid time off, and retirement plans.
• Opportunities for professional development and career growth.

Job Type: Full-time

Pay: ?10,000.00 - ?20,000.00 per month

Benefits:

• Health insurance

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Education:

• Bachelor's (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• total work: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person

Application Deadline: 10/08/2024