Job Description

Responsibilities:

• Guest Reception: Welcome guests and clients with a friendly and professional demeanor.
• Phone Management: Answer, screen, and direct incoming calls; take messages as necessary.
• Appointment Scheduling: Manage calendars, schedule meetings, and coordinate appointments for staff.
• Administrative Support: Perform clerical duties such as filing, data entry, and maintaining records. Respond to inquiries and provide information about the organization and its services.
• Mail Handling: Receive, sort, and distribute incoming mail and packages; prepare outgoing mail.
• Inventory Management: Monitor and maintain office supply inventory; reorder supplies as needed.
• Visitor Log Maintenance: Maintain a visitor log and ensure adherence to security protocols.
• Staff Assistance: Provide administrative support to other departments as required.
• Reception Area Maintenance: Ensure the reception area is tidy and presentable at all times.
• Lead Generation: Conduct lead generation activities to identify and engage potential customers, promoting the organization's services.

Qualifications:

• Education: High school diploma or equivalent; additional certifications in office administration are preferred.
• Experience: Previous experience in a receptionist or administrative role is advantageous.
• Communication: Must be able to speak in good English. Any additional language will be added benefit for the role.
• Skills: Strong organizational and multitasking abilities; excellent verbal and written communication skills; proficiency in office software (e.g., MS Office).
• Interpersonal Skills: Ability to interact professionally with a diverse range of individuals.
• Attention to Detail: Strong attention to detail and problem-solving skills.

Working Conditions:

• Fast-paced environment requiring the ability to manage multiple tasks simultaneously.

Job Types: Full-time, Permanent

Pay: From ?20,000.00 per month

Benefits:

• Commuter assistance
• Health insurance
• Leave encashment

Schedule:

• Day shift
• Night shift

Experience:

• Microsoft Office: 1 year (Preferred)
• total work: 1 year (Preferred)

Work Location: In person

Application Deadline: 18/12/2024
Expected Start Date: 20/12/2024