Job Description

(Need only female)

Job Overview:

The Front Desk Executive is the first point of contact for visitors and clients and plays a crucial role in ensuring smooth and efficient operations at the front desk. The role involves handling incoming calls, scheduling appointments, managing visitors, and assisting with various administrative tasks while maintaining a professional, welcoming environment.

Key Responsibilities:

• Reception & Visitor Management:
• Greet and welcome visitors in a polite and professional manner.
• Register visitors and issue visitor badges.
• Ensure that all visitors sign in and out of the office premises.
• Notify the concerned employee about the visitor's arrival.
• Call Management:
• Answer incoming calls, screen them, and direct them to the appropriate person or department.
• Handle general inquiries and provide accurate information.
• Maintain a neat and organized phone log.
• Appointment Scheduling & Coordination:
• Schedule meetings and appointments for senior management or relevant personnel.
• Maintain and manage the office calendar, coordinating with internal and external stakeholders.
• Administrative Support:
• Assist with handling incoming mail, packages, and couriers.
• Maintain the front desk area in an organized and presentable manner.
• Order and maintain office supplies and inventory for the front desk.
• Assist with filing, photocopying, and other clerical tasks as needed.
• Communication & Documentation:
• Ensure all office communication (both internal and external) is properly documented and conveyed.
• Draft, send, and receive faxes, emails, and postal mail.
• Handle basic office correspondence such as letters, memos, and meeting minutes.
• Security and Safety:
• Maintain security by ensuring visitors follow proper check-in procedures.
• Keep the front desk area secure and organized.
• Be aware of emergency procedures and assist in evacuations if required.
• General Office Support:
• Assist HR with onboarding new employees (issuing ID cards, orientation, etc.).
• Support the management team with day-to-day administrative tasks as required.
• Handle any other duties as assigned by the office manager or senior management.

Job Type: Full-time

Pay: ?10,000.00 - ?12,000.00 per month

Schedule:

• Day shift

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Required)

Language:

• English (Preferred)
• Hindi (Required)

Work Location: In person