Job Description

Description:Operational\xc2\xb7 Ensures that three quotations have been obtained for all items purchased.\xc2\xb7 Ensures thorough understanding of the SCALA system (Materials Management System).\xc2\xb7 Monitors and ensures that Purchasing obtains up-to-date and accurate quotations.\xc2\xb7 Ensures that accurate par levels are established and ordering is done in accordance with the set par and no alterations are to be made to the purchase orders unless approved.\xc2\xb7 Participates in formal negotiations for annual or large contracts involving inventory items.\xc2\xb7 Ensures that all goods delivered by suppliers are channelled to the Receiving Department.\xc2\xb7 Ensures all scales are working properly.\xc2\xb7 Ensures that all goods are not left unattended.\xc2\xb7 Ensures that all invoices are stamped and signed by the Materials clerk. All direct purchased items should also be signed by the outlet manager.\xc2\xb7 Spot checks to ensure that goods are received as per specifications.\xc2\xb7 Ensures all goods and items are received according to delivery schedule, properly checked on quality and are documented according to the related policies and procedures.\xc2\xb7 Ensures all liquor bottles are stuck and stamped with the appropriate control labels.\xc2\xb7 Audits monthly stock take and prepares stock reconciliation for all stockrooms.\xc2\xb7 Prepares daily food and beverage actual/ potential cost report.\xc2\xb7 Ensures that all monthly inventories purchased are in balance with the accounts payable.\xc2\xb7 Prepares month-end cost audit report, which includes reconciliation of all storerooms.\xc2\xb7 Ensures that all policies and procedures are being followed. Counts cash on hand, inspects notes receivable and payable, negotiable.\xc2\xb7 Provides the appropriate level of professional, courteous and caring service to other employees (internal customers) and other visitors to the division.\xc2\xb7 Handles guest and employee enquiries in a courteous and efficient manner, reporting complaints or problems if no immediate solution can be found, whilst feeding back a prompt follow up.\xc2\xb7 Maintains positive guest and colleague interactions with good working relationships.Administration\xc2\xb7 Maintains files for all pertinent cost audit Operating Equipment and FF&E records.Financial\xc2\xb7 Understands thoroughly Hyatt International objectives in Cost Audit as to provide an effective auditing system for the activities of the Materials Management division.\xc2\xb7 Provides summary reports of the costs required by the Accounting and Control division to prepare daily and monthly reports.\xc2\xb7 Provides Heads of Departments with the cost figures necessary for them to operate their individual profit centre profitably.\xc2\xb7 Ensures accurate data input by operation level personnel.\xc2\xb7 Audits back-of-house functions; namely, materials management and the commissary kitchen.\xc2\xb7 Audits the day-to-day operation of all food and beverage outlets.\xc2\xb7 Fully conversant with operation of the Materials Department, i.e. receiving, purchasing, issuing, storing and commissary kitchen.\xc2\xb7 Fully familiar with internal control procedures.\xc2\xb7 Ensures that all purchase requests, other than inventory items, are approved by the General Manager and Director of Finance.\xc2\xb7 Ensures new technology and equipment are embraced, improving productivity whilst taking work out of the system.People\xc2\xb7 Develops Accounting Clerk to work following the operational, financial, administrative philosophies.\xc2\xb7 Through hands-on management, supervises closely all Accounting Clerk in the performance of their duties in accordance with policies and procedures and applicable laws.\xc2\xb7 Delegates appropriately, duties and responsibilities to equipped and resourced employees, nurturing and developing them whilst ensuring standards of operation and safety are maintained.\xc2\xb7 Develops and assists with training activities focused on improving skills and knowledge.\xc2\xb7 Monitors employees morale and provides mechanisms for performance feedback and development.\xc2\xb7 Assists to conduct annual Performance Development Discussions with employees if required and supports them in their professional development goals.\xc2\xb7 Supports the implementation of The People Philosophy, demonstrating and reinforcing Hyatts Values and Culture Characteristics.\xc2\xb7 Ensures that all employees have a complete understanding of and adhere to employee rules and regulations.\xc2\xb7 Ensures that employees follow all hotel, company and local rules, policies and regulations relating to fire and hazard safety, and security.Other duties\xc2\xb7 Attends and contributes to all training sessions and meetings as required.\xc2\xb7 Is knowledgeable in statutory legislation in taxes, employee and industrial relations.\xc2\xb7 Exercises responsible behaviour at all times and positively representing the hotel team and Hyatt International.\xc2\xb7 Maintains strong, professional relationship with the relevant representatives from competitor hotels, business partners and other organisations.\xc2\xb7 Reads the hotel's Employee Handbook and have an understanding of and adhere to the hotel's rules and regulations and in particular, the policies and procedures relating to computer resources, fire, hygiene, health and safety.\xc2\xb7 Ensures high standards of personal presentation and grooming.\xc2\xb7 Responds to changes in the Accounting function as dictated by the industry, company and hotel.\xc2\xb7 Carries out any other reasonable duties and responsibilities as assigned.Qualifications:Minimum 2+ years of experience in similar position.\xc2\xb7 Ideally with a relevant degree or diploma in Hospitality or Tourism management.\xc2\xb7 Excellent problem solving and interpersonal skills.\xc2\xb7 Demonstrate a growth mindset\xc2\xb7 Coach, mentor & Empower T.E.A.M.

Hyatt