Designation: Deputy Manager
Updated: May 24, 2024
Location: Gujarat, India
Organization: Pulp and Fibre


:


KRA1
1. Payable Accounting
(Bill Passing & Payments)
1. Accounting of Pulp, Charcoal, Lime & other Raw Material.
2. Accounting of all type of Freight Expenses (RM & Engg.)
3. To follow-up with SCM Department for Documents of Pulp & Other import Expenses.
4. To follow-up with Purchase Department for PO and Invoices.
5. To follow-up with Stores Department for GR/IR clearance and Receipt of material in case of Advance & Freight payment.
6. To follow-up with stores & SAP helpdesk Where Invoice Verification is not possible due to quality check not being performed.
7. To follow-up for reversing GRN if wrongly prepared & fresh GRN Preparation.
8. Review and monitor SAP systems along with standards periodically.
9. Analyze and take corrective actions in case of discrepancy
10. To ensure timely adjustment of Debit/Credit notes pertaining to Supplier.
11. To ensure that Retention / security deposit are properly deducted during bill passing. Also, wherin PBG / ABG is to obtained before Payment.
12. To ensure timely payment as per PO terms and follow up with purchase dept wherever there is error in PO preparation.
13. Arrange for amendment in PO Terms and condition as & when necessary.

KRA2
2.Monitoring of RM-GRIR, RM-Creditors & PBG/FDR.
1. Over all monitoring of RM-GRIR, & RM-Creditors scrutiny and removal of unwanted GRIR with proper approval and maintain at minimum level.
2. Monitoring of PBG/FDR/ABG.

KRA3
3.To follow-up for advances /adjustment.
1. To monitor party-wise ledger for Advances as per PO terms and follow-up with Purchase department as well as vendor on monthly basis.
2. To monitor party-wise ledger for Advances as per PO terms and follow-up with SCM department (for overall RM-Import Expenses) on monthly basis.
3. Ensure that advances are deducted before release of payments against bills.
4. Prepare list of advances and follow up with Purchase/ supplier for their settlement.

KRA4
4.Bill Clearance - To ensure speedy Bill Passing with accuracy.
1. To get the Bills finally checked in line with purchase orders and as per agreed contractual terms & conditions.
2. Adjustments, issue of Debit/Credit Notes and timely payments
3. Ledger scrutiny of Supplier for reconciliation purpose
4. To ensure the all bills are booked in relevant month. To meet this end, we regularly follow up with suppliers. Due to this follow up our un-paid liability remains very low.
5. To keep liaison with stores/purchase department on day-to-day basis for unpaid liability, GR/IR, Advance, Purchase orders and Bills for smooth functioning.

KRA5
5.MIS Preparation Support for monthly reports.
1. To Generate various reports as required by MIS section & CFD.
2. Reports:
3. Transfer Pricing Data to CFD.
4. Allocated Trial balance of Raw material
5. Unpaid liability report
6. PBG/FDR Detail.
7. CIF Report of RM-Import.
8. Manual Monitoring of Pulp Register Vendor wise.
9. Credit Allocation.
10. Material in Transit of Pulp & Other RM.

KRA6
6.Development of Systems & Statutory Compliances
1. Development of Systems:-
2. Ensure implementation of all the policies and systems in Bill Passing and provide commercial support to other department.
3. Statutory Compliances:-
4. Ensure or deductions of TDS from all payments (applicability of TDS)/adjustment as applicable
5. To ensure timely Payment of Statutory dues to Govt. Department.
6. To ensure that Proper booking of GST liability as well as GTA for Transportation.

KRA7
7.Balance Sheet Related Work
1. Discuss and co-ordinate with Auditors.
2. Preparation of Various details required for finalization like Outstanding Liability, Expenses detail etc.
3. Forex Revaluation Report.
4. Co-ordination with other Units (Related party transaction) and within Group to ensure that the Balance Sheet is prepared as per requirement and in stipulated time.

Qualifications:

Master Of Commerce,Bachelor Of Commerce
Minimum Experience Level:
5-12 Years

Report to:
Manager