Job Description

:1)To monitor materials sent to outsourced production vendors for fabric.Finalizing Purchase Requisition (PR) raised by PPC and open requisition for management approval in system Post approval, generating Purchase Order (PO) and issuing the required materials (beams, spools, reeds and weft) against job work challan with validity of 1 year. Coordinating in material reconciliation conducted monthly Recalling extra materials from vendor production location Coordinating in forming inspection team and conducting physical verification at vendor locations to check utilization level and stock balance of all materials.2)To coordinate in following contract terms and conditions with vendors in relation to payment, quality standards, statutory compliances, etcAfter receiving material, sending a letter confirming receipt of material and value to be issued to the party through bank as per payment terms of date of material dispatch. Submitting the invoice with other related documents to accounts departments post authorization In case of any quality or quantity issue with the material delivered, informing the vendor and initiating necessary steps Coordinating quality reconciliation dispo-wise and supplier-wise on a monthly basis Following gradation based incentive system, working out applicable incentive post quality inspection dispo-wise and vendorwise.3) To coordinate in smoothly accommodating for any changes in production planning related to job work and fabric purchase.Amending the work contract with vendors based on new production requirements and plans Coordinating in arranging for needed materials from the market if it s not possible to procure from vendors. In such situations, searching for vendors, raising order, providing standards, comparing quotations and finally placing orders on fast track basis.4)To identify suitable vendors and establish work contract with specific terms and conditions for Fabric purchase and job work purpose.Fabric Purchase: Providing vendor catalog to marketing and creative design team as per specified requirements to identify suitable vendor for Fabric purchase For vendor sourcing, preparing comparison list of vendor quotations, attending rounds of negotiations and finalizing contract with specific terms and conditions Outsourcing Fabric.Weaving: Selecting vendors in coordination with Weaving and PPC departments. If cases of no reference, directly finding vendors from the market Ensuring satisfaction of Weaving and TQM heads with trial fabric sample before contract finalization.

Aditya Birla Group