Job Description

JOB TITLE: Finance Associate

About educo

We are a global development and humanitarian action NGO with over 25 years of experience working to defend children and their rights, especially the right to an equitable and quality education.

We develop social projects in Spain, Africa, America and Asia through which more than 550,000 children and 150,000 adults participate in promoting just and equitable societies that guarantee their rights and wellbeing. We envision a world where all children fully enjoy their rights and lead a life of dignity.

We are members of ChildFund Alliance, one of the major international networks of NGOs working in favor of child protection on five continents.

Educo has been working in India since 1998, both through direct action and through local NGO partners. Currently, we are working in Maharashtra, Karnataka and Orissa and planning to expand into other States. Our work in the region has focused on Bangladesh, India and the Philippines.

We are urgently looking for a dynamic professional preferable female with proven experience in working with international/ national organizations focused on child rights within Mahararashtra.

JOB PURPOSE

The Finance Officer - Grant and Compliance Management will be responsible for managing partners' grants and providing day-to-day operational and accounting support to the office. This role will operate under the supervision of the Head of Finance and will play a crucial role in ensuring the proper financial management and compliance of grants received by the organization. The Finance Officer will be responsible for maintaining accurate financial records, preparing financial reports, and ensuring adherence to financial regulations and donor guidelines.

RESPONSIBILITIES

Grant Financial Management Review and Moniroting :

Manage the financial aspects of internal and external grants, including budget utilisation monitorting, budget preparation, expenditure tracking, and financial reporting. Ensure that grant funds are utilized in accordance with donor guidelines and regulations.

Review the partner budget vs utilisation and ensure the quality supporting documents in the record. Coordinate with the partners and ensure the quality reports within defined period. Also, ensuring the timely support for enable partner to raise their request like find transfer, etc.

Provide financial inputs and support in the development of grant proposals. Review budget proposals to ensure alignment with donor guidelines and feasibility of financial projections.

Ensure timely fund transfer, fund utilisation and manage the overall utilisation of the budget effectively. Play one point contact role for the partner grant management and provide timely and quality support to all partner organisation.

Conduct the periodicly online and offline review which includes visit to the partner/ project locations in india. Collaborate with program team, project teams, and external stakeholders to ensure effective financial management of grants. Provide financial guidance and support to program staff to enhance their understanding of financial processes and requirements.

Adhere to the timeline for various financial related activities and also support partner organisations to comply with the agreement terms, various laws and regulations defined by the authority and departments and policies set up by the partner organisation and Educo. Coordinate with partners to timely discharge the statutory liability and filing the return.

Identify training needs and develop capacity-building initiatives to enhance the financial management skills of project team and partner. Conduct periodically training sessions and workshops on various financial management and compliance.

Participate in special partner review visits as guided by SMT.

Accounting and Finance for the india country office :

Support the day-to-day accounting operations, including posting entries, managing accounts payable, and general ledger entries. Prepare and review financial transactions, ensuring accuracy and compliance with accounting principles. Processing timely and accurate payments, Reconcile financial discrepancies and resolve any issues or discrepancies, Assist in the preparation of financial statements and reports.

Monitor and ensure compliance with relevant laws, regulations, and organizational policies. Stay updated on any changes in financial regulations and reporting requirements to ensure adherence.

Prepare and submit accurate and timely financial reports to donors and stakeholders. Ensure that financial reports are in compliance with donor guidelines and accurately reflect the utilization of grant funds.

Assist in the preparation of project budgets and provide financial guidance during the budgeting process. Monitor project expenditures against approved budgets and provide regular financial forecasts to project teams.

Implement and maintain robust financial controls to safeguard grant funds and ensure transparency and accountability in financial transactions. Conduct periodic internal audits to identify and mitigate any financial risks.

Any other task assigned by the Supervisor

COMPETENCIES

Commitment to Educo's values and principles

Self-managed/ self-motivated/ self-driven

Results-oriented person

Team player

NGO partnership management

Ability to work with different stakeholders

Excellent written and verbal communication skills to communicate complex, technical information simply and articulately.

Flair for research/ studies or aptitude for research/ studies

Cross-cultural comprehension

Agility in responsiveness

High proficiency in presentation skills and group facilitation

CHILD SAFEGUARDING POLICY

Educo has a Child Safeguarding Policy and Code of Conduct that guarantees children's protection. As such, Educo is committed to doing everything necessary to guarantee child protection and conducting background checks and obtaining references for all candidates.

Education QUALIFICATIONS

Bachelor's/ Master's degree in Finance, Accounting, or a related field. Professional certifications (e.g., CPA, CMA) are a plus.

Excellent knowledge of complainces ( especially for the iNGO registered under the liaison office ) such as TDS, FCRA, Profession Tax, etc

Willingness to travel to remote locations.

Proven experience in grant financial management, compliance, and accounting.

Knowledge of financial regulations, accounting principles, and grant management best practices.

Strong analytical skills with attention to detail and accuracy.

Proficiency in financial management software and MS Office applications.

Excellent verbal and written communication skills.

Ability to work effectively in a team and collaborate with diverse stakeholders and to be able to work independently and adhere to tight time lines

Strong organizational and time management skills, with the ability to prioritize and meet deadlines.

Result oriented & effective organizational and planning skills.

Work experience

Minimum 5 years of experience in accounting and finance -NGO experience preferred,

Working with I/NGO for children and Adolescents.

Grant management experience- worked with implementing partner organisation

Data Processing

High proficiency in word processing, word, excel and excel based online and offline templates, PowerPoint

Should be able to perform the operation on the customised accounting software like ERP, etc.

Remuneration

Salary as per industry (negotiable based on competencies)

LOcation

The job will be based in Educo's India country office Mumbai and travel to project areas (within India and outside India).

Duration of Contract

The initial duration would be 24 months (two years), including a probation period of 6 months from the date of joining.

All interested candidates who satisfy the requisites should send their resume in PDF format only to info.india@educo.org with Finance_Officer_Grants_IN_[Candidate Name] in the subject line before 31th July 2024 along with the notice period, Current CTC and salary expectation. Please note that CVs will be reviewed on daily bases and shortlisted candidates will be informed even before closing date.

Mumbai based women candidates would be the preference for this post

Job Type: Full-time

Pay: ?30,000.00 - ?60,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Andheri, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• total work: 5 years (Preferred)

Language:

• English (Preferred)

Location:

• Andheri, Mumbai, Maharashtra (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Application Deadline: 31/07/2024