Job Description

OverviewThe Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems.CHAI was founded in 2002 in response to the HIV/AIDS epidemic with the goal of dramatically reducing the price of life-saving drugs and increasing access to these medicines in the countries with the highest burden of the disease. Over the following two decades, CHAI has expanded its focus. Today, along with HIV, we work in conjunction with our partners to prevent and treat infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis. Our work has also expanded into cancer, diabetes, hypertension, and other non-communicable diseases, and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition, and increase access to assistive technology. We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health, and health financing. With each new and innovative program, our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions, that programs are designed to scale nationally, and learnings are shared globally.At CHAI, our people are our greatest asset, and none of this work would be possible without their talent, time, dedication and passion for our mission and values. We are a highly diverse team of enthusiastic individuals across 40 countries with a broad range of skillsets and life experiences. CHAI is deeply grounded in the countries we work in, with majority of our staff based in program countries.In India, CHAI works in partnership with its India registered affiliate William J Clinton Foundation (WJCF) under the guidance of the Ministry of Health and Family Welfare (MoHFW) at the Central and States\' levels on an array of high priority initiatives aimed at improving health outcomes. Currently, WJCF supports government partners across projects to expand access to quality care and treatment for HIV/AIDS, Hepatitis, tuberculosis, COVID-19, common cancers, sexual and reproductive health, immunization, and essential medicines. WJCF has been involved with implementation of some important projects funded by GFATM in India.Learn more about our exciting work: http://www.clintonhealthaccess.orgAbout the role:Based in New Delhi, the incumbent will be an integral member of the WJCFs enabling team and a partner to programme teams. Reporting to the Director Finance & Administration, the incumbent will actively contribute to overall strategy management and help as a key pillar of the Finance to align finance operations with organizational values, strategy, and objectives. The incumbent will be responsible for tracking the organizations financial health and growth and related processes for the organization. In partnership with programme teams, the incumbent will lead grant finances and program budgeting and reporting to internal and external stakeholders for all offices in country, ensure the highest standards of integrity and compliance, and support the DF&A on structure and strategy. The incumbent will also be responsible for aiding the creation of a strong resource, regulatory, and operations enabling environment for programme teams to achieve goals and implementing relevant best practices for organizational and programme process improvements. Finally, the incumbent will support the DF&A to nurture, own, and manage key internal relationships within the finance and regulatory and compliance ecosystem of WJCF for effectively driving towards goals and strategy.For managing the GFATM funded projects in India, we are seeking a highly qualified and motivated individual at managerial level with strong analytical, quantitative, and strategy development skills and an exemplary record of leadership and management. The successful candidate will have excellent communications skills, be able to function independently with flexibility in a dynamic and often uncertain situation, be self-motivated, thrive in a challenging environment, and have a strong commitment to excellence. The successful candidate will also bring meticulous attention to detail and have a strong commitment to excellence. We place great value on relevant personal qualities: resourcefulness, responsibility, tenacity, independence, energy, work ethic, transparency, accountability, service and partnership orientation.Responsibilities1. Ensure robust financial management for the project:

• Supervise operations of the finance functions in implementing financial transactions and expenditure against project budgets
• Ensure implementation on financial control procedures as per laid down set policies & procedures and ensuring statutory compliances, including:
• Timely submission and processing of staff travel expense reports and other reimbursements
• Verification of all vendor payments for general procurement, taxi & train travel, hotel, courier etc.
• Timely submission & payment of invoices and staff claims
• Verification of all the vouchers before release of payments.
• Ensure coordination between finance and admin team for timely processing of payments.
• Facilitate trainings to PR&SR staff about budgets, documentations, policies &procedures.
• Provide guidance/approvals to SR for budget related activities.
• Prepare grant specific policies and procedures to A&F control and compliances

2. Responsible for LFA review, project, statutory and internal audit functions, and bank operations

• Liaison with Global Fund (GF) in selection of project auditor, as per laid down processes GF manual.
• Carry out project audit/grant closure audit through project auditor, finalization, and submission of report to GF.
• Assist in other audit internal audit, LFA review, statutory audit etc.
• Oversee funds management at PR&SR level. Review and finalize funds request to Global Fund on quarterly basis.
• Coordinate with WJCF - HQ for review of funding request, expenditure report and reconciliation.

3. Oversee preparation of budgets, forecasts and cash flows and act as the authority for routine fund clearances and approvals

• Finalize budgets & prepare agreements/contracts in close coordination with the program team, country office & HQ
• Coordinate with the annual fiscal planning for the project budget
• Review compliance of actual expenditure in line with the donor's requirements
• Interpret and analyse actual results against budget and feedback to the budget holders with advice and recommended actions if necessary
• Prepare budget for reprograming activities and liaison with LFA for finalization.

4. Ensure strict compliance with applicable in-country laws and regulations, including taxation laws5. Ensure timely and accurate submission of project financial reports to relevant donors

• Preparation of PU/PUDR reports along with all necessary documents as required by donor
• Liaison with WJCF - HQ for review and finalization of reports for onward submission to GF
• Ensure standard reporting from SRs for uniformity and better report management.
• Ensure timely & accurate submission of annual financial reports from SRs
• Prepare consolidated annual financial reports for project audits.

6. Conduct administrative and financial reviews of project

• Partner evaluation/ onsite review: Visit partner's site to review their books of accounts to ensure the correctness of the financial reports submitted during the period & review that the funds are spent in accordance with the contracts/agreement
• Build capacities of the partners and ongoing mentoring to strengthen their financial systems and control

7. Supervise the administrative and procurement functions to ensure timely support is provided in all the project areas, including but not limited to:

• Timely procurement of goods & services
• Petty cash management
• Ensuring procurement, maintenance and smooth functioning of all assets to promote optimum utilizationEnsure all the procurements are done in line with approved procurement policy/budget.
• Review contracts and other related documents as per WJCF policy.
• Attendance & leave management
• Provide training and mentorship to all administrative and financial staff members of project
• Oversee development and monitor compliance to relevant donor guidelines
• Oversee functions of inventory management and control.
• Participate in the selection process of Finance & Administrative staff.

8. Grant management:

• Support in preparation of RFP/EOI, ensure transparent and judicious system of partner selection, negotiations and finalization
• Other responsibilities as needed

Qualifications

• MCom / MBE / MS with specialization in Finance, CFA, or CMA from a reputed institute with minimum 8 years of experience out of which minimum two years of experience at mid- level in a reputed company or international development agency.
• Chartered Accountant (CA) or Certified Public Accountant (CPA) certification would be preferred
• Proven experience in large international development sector organizations and experience working on Global Fund projects is desirable
• Excellent knowledge of MS Excel, PowerPoint, Word and other Office Suite applications
• Excellent Knowledge of Tally ERP Accounting Software (9.3), QuickBooks, and Agresso.
• Demonstrated high degree of competence with advanced dashboards, reports, and models through Excel, Power BI, and PowerPoint to aid decision making
• Highly sound theoretical and practical understanding of Indian GAAP and laws governing Non-Governmental Organizations in India

Skills & Traits:

• Excellent interpersonal and written and verbal communication skills enabling sound engagement with external stakeholders such as donors and partners in our ecosystem.
• Highly adept team building and team management competencies with experience of managing large, geographically spread teams.
• High level of integrity, dependability and accountability with leadership qualities of a high order.
• Service orientation with a partnership bent of mind to collaborate with program teams.
• Proactive and responsive to urgent needs of programs
• Ability to work under pressure without compromising on quality of processes and procedural requirements
• Self-motivated and firm in providing opinion to support effective decision making
• Dedicated, respectful, punctual, and well disciplined
• Fluency with English and Hindi

Clinton Health Access Initiative