Job Description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Invoice processing - Procurement specialistIntegrated Facilities Management Corporate Solutions (region/country)What this job involves:Being on top of facilities and operations costsBalancing the planned budget and actual costs requires extensive financial knowledge thats why were on the lookout for a billing expert who can get the job done flawlessly.Guided by the procurement manager, youll extend administrative and accounting support to both facility and engineering management teams. All invoices received from our vendors will also be on your watch ensuring that they are checked, verified and authenticated based on regulatory standards.Part of your daily checklist will be to work closely with our Clients Accounts Payable Team to guarantee the timely receipt of payments and processing of invoices within the cut-off. Youll also receive crucial certificates, which you will hand over to our respective vendors. In all your tasks, you should aim to meet5and even go beyond5the teams expectations.Specific dutiesInvoice Processing:l Receive, review, and process invoices from vendors for goods and services rendered.l Verify accuracy of invoices, ensuring that billing details match purchase orders or contracts.l Collaborate with finance or accounting teams to resolve any discrepancies or issues.l Ensure timely and accurate processing of invoices and adherence to payment deadlines.Vendor Management:l Maintain relationships with vendors and suppliers, including communication and issue resolution.l Support vendor onboarding and ensure vendor compliance with established policies and procedures.l Collaborate with vendors to address inquiries, resolve billing disputes, or negotiate contract terms.l Conduct periodic vendor evaluations to assess performance and adherence to service-level agreements.Purchase Orders and Procurement:l Coordinate the procurement process for facility-related goods and services.l Generate purchase orders based on approved requisitions or requests.l Liaise with suppliers to obtain quotes, negotiate pricing and terms, and ensure timely delivery.l Collaborate with stakeholders, such as operations and finance, to gather purchasing requirements and ensure compliance with procurement guidelines.Contract Management:l Assist in reviewing and managing contracts with vendors and service providers.l Maintain contract records and monitor contract renewals, extensions, and terminations.l Collaborate with legal or contract management teams to ensure compliance with contractual terms and conditions.l Provide input or recommendations for contract negotiations or amendments as needed.Inventory Management:l Assist in monitoring inventory levels of facility-related supplies, equipment, or materials.l Coordinate with colleagues to forecast procurement needs and maintain appropriate stock levels.l Conduct periodic inventory audits to ensure accuracy and minimize waste or excess inventory.l Reporting and Documentation:l Generate reports on invoice processing, procurement activities, and vendor performance.l Maintain accurate and organized documentation related to invoices, contracts, purchase orders, and vendor communications.l Provide data and analysis to support financial reporting, budget planning, and forecasting.Qualification:Bachelor's degree in Business Administration, Finance, Supply Chain Management, or a related field.Previous experience in invoice processing, procurement, or a similar role, preferably within the facilities management industry.Strong knowledge of procurement processes, invoice validation, and vendor management.Familiarity with contract management principles and best practices.Proficiency in using procurement software or enterprise resource planning (ERP) systems.Attention to detail and strong analytical skills.Excellent communication and negotiation abilities.Ability to multitask and manage conflicting priorities in a fast-paced environment.Strong organizational and problem-solving skills.Knowledge of relevant laws and regulations related to procurement and invoicing is advantageous.Keeping track of reports and project updatesThis role is a great opportunity to showcase your analytical skills as youll be tasked to generate reports. On top of this, youll also take care of data needed for making cost sheets, annual budgets and quarterly business reviews. Youll also manage all monthly financial, outsourcing and management reports to be submitted to the facilities manager. Also part of your scope is to handle other reports required by the team.Sound like you? To apply you need to be:An accounting expertAre you a commerce degree holder with three to four years experience in accounts and finance? Do you have a solid background in reporting procedures? Do you have a strong working knowledge of account reconciliation, financial summaries and cash flow statements?If you said yes to all these, were more than happy to discuss this opportunity with you!What we can do for you:At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.Apply today!Location:On-site -Hyderabad, TSIf this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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