Job Description

Job Summary

• Support the company in effective purchase of assets and expenditure in compliance with finance processes and systems
• Strengthen and grow relationships with vendors and suppliers through timely payments
• Assist in streamlining and improving the process relating to purchase of assets, expenditure and accounts payable by identifying areas of improvements
• Exercise integrity and confidentiality in financial reporting and compliance with statutory financial requirements

Key Responsibilities, Deliverables / Outcomes

• Issuance of Purchase orders in Zoho in compliance with the procurement guidelines of the company.
• Review vendor invoices prior to payment for appropriate documentation such as expenditure approval, completion of work done or receipt of delivery note
• Perform invoice and general-ledger data entry in Zoho; Prepare and input entries relating to staff cost, bonus and staff benefits in Zoho
• Complete payment processing on companys bank applications or in the case of checks obtain and print signatures in line with the purchase order / vendor agreement
• Receiving, verifying, and processing all expenses from vendors, payment processing, and recording in zoho.
• Bank reconciliation and accounting of Payroll Transactions in ZOHO.
• Maintaining accurate and up-to-date vendor records, including contact information, payment terms, and other relevant data.
• Reconciling vendor statements with internal records, resolving any discrepancies, and ensuring accurate record-keeping.
• Monitoring and managing cash flow requirements to ensure timely payments to vendors and suppliers.
• Preparing and analyzing accounts payable reports, such as aging reports, payment schedules, and other financial statements related to payables.
• Maintaining accurate and organized records of all accounts payable transactions, correspondence, and supporting documentation.
• Addressing vendor inquiries, resolving disputes, and maintaining positive relationships with vendors and suppliers.
• Follow up and close all petty cash imprest/advances paid to staff.
• Anticipated Expenses Computation, obtaining approval and sharing with receivable accountant.
• Receiving, reviewing, recording and processing employee reimbursement expenses, ensuring that all expenses are properly documented, approved according to company policies and procedures.
• Prepare analytical and ratio analysis relevant to A/P and advise management of the effectiveness of the accounts payable function
• Prepare monthly cost dashboards for each entities highlighting significant cost lines and items incurred during the month
• To assist in the preparation of monthly/quarterly financial results for Management review
• Responsible for adherence to financial & accounting policies and operating procedures framed by the company
• To assist Finance Manager in timely closure of all audits e.g. Statutory, Internal and Tax audits

\xc2\xb7Maintaining positive interpersonal relationships with team members and other departments / staff by demonstrating productivity, initiative, flexibility, cooperation, and commitment to the success of Finance team.Key Skillso Accounts payable procedureso Basic bookkeeping, credit, and accounting principleso Microsoft Excel & Power pointo Cash applications / management.o Customer ServiceKey Competencies1Analysis skillsSystematic & OrganizedAssertivenessSpoken to Written CommunicationStake Holder Mgmt

ValueMentor Infosec Private Limited (SEZ)