Job Description

We are seeking a highly organized and detail-oriented Office Administrator to manage day-to-day office operations, support management, and ensure a smooth and efficient workplace.The ideal candidate will have excellent communication skills, be proficient in office software, and possess the ability to multitask in a fast-paced environment.RequirementsOffice Management:

• Maintain office supplies inventory by checking stock and placing orders as needed.

• Ensure the office is tidy, organized, and well-maintained.

• Coordinate with facility management on repairs, renovations, and other office needs.

Administrative Support:

• Provide administrative support to management and other staff as needed.

• Schedule meetings, appointments, and manage calendars.

• Prepare, edit, and format documents, presentations, and reports.

Communication:

• Answer and direct phone calls, emails, and other correspondence.

• Serve as the point of contact for internal and external communications.

• Greet and assist visitors, ensuring they feel welcome and are directed appropriately.

Record Keeping:

• Maintain and organize office files, both physical and digital.

• Manage and update databases, records, and filing systems.

• Ensure compliance with company policies and legal regulations.

Financial Support:

• Assist with basic bookkeeping tasks, such as processing invoices, expense reports, and maintaining financial records.

• Liaise with accounting departments to ensure timely payment and invoicing.

Event Coordination:

• Plan and coordinate company events, meetings, and conferences.

• Arrange travel and accommodations for staff as needed.

HR Support:

• Assist with onboarding new employees, including preparing materials and coordinating orientation sessions.

• Maintain employee records and handle basic HR inquiries.

BenefitsCareer Growth

Kaarlo Training & HR Solutions