JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Roles and Responsibilities

Oversee daily office operations and manage office supplies and equipment.
Ensure the office environment is clean, organized, and conducive to productivity.
Provide administrative support to senior management.
Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare and distribute internal communications, such as memos and emails.
Assist HR with the employee onboarding and offboarding process.
Organize company events, meetings, and training sessions.
Manage logistics for events, including venue booking, catering, and materials preparation.
Handle incoming and outgoing correspondence, including phone calls, emails, and mail.
Act as a point of contact for internal and external stakeholders.
Prepare and maintain documentation, reports, and presentations for various departments.
Ensure that all administrative activities are documented accurately and filed appropriately.
Assist with budget preparation and expense tracking.
Manage petty cash, process invoices, and handle reimbursements.
Coordinate with the IT department to ensure smooth operation of office technology and systems.
Assist in troubleshooting minor technical issues and liaising with IT support for major problems.
Manage the procurement process for office supplies and equipment.
Maintain inventory records and ensure adequate stock levels.
Ensure compliance with company policies and procedures.
Assist in the development and implementation of administrative policies.
Provide excellent customer service to clients, visitors, and staff.
Address inquiries and resolve issues in a professional and timely manner.
Oversee the maintenance and upkeep of office facilities.
Coordinate with service providers for repairs and maintenance work.

Skills and Qualifications
Any bachelor\xe2\x80\x99s degree or a related field is often preferred.
Previous experience (2years) in an administrative or executive support role, especially in an IT environment, is beneficial.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent verbal and written communication skills.
Strong interpersonal skills to interact effectively with employees and clients.
Exceptional organizational and multitasking abilities.
Attention to detail and problem-solving skills.
Ability to prioritize tasks and manage time efficiently.
High level of discretion and confidentiality.
Strong work ethic and professional demeanor.
If this job description resonates with you, we encourage you to apply even if you don\xe2\x80\x99t meet all of the requirements below. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL \xe2\x80\x93

We\xe2\x80\x99re JLL\xe2\x80\x94a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That\xe2\x80\x99s why we\xe2\x80\x99re committed to our purpose to shape the future of real estate for a better world. We\xe2\x80\x99re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we\xe2\x80\x99re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we\xe2\x80\x99re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.