Job Description

Roles and Responsibilities

• Oversee daily office operations and manage office supplies and equipment.
• Ensure the office environment is clean, organized, and conducive to productivity.
• Provide administrative support to senior management.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute internal communications, such as memos and emails.
• Assist HR with the employee onboarding and offboarding process.
• Organize company events, meetings, and training sessions.
• Manage logistics for events, including venue booking, catering, and materials preparation.
• Handle incoming and outgoing correspondence, including phone calls, emails, and mail.
• Act as a point of contact for internal and external stakeholders.
• Prepare and maintain documentation, reports, and presentations for various departments.
• Ensure that all administrative activities are documented accurately and filed appropriately.
• Assist with budget preparation and expense tracking.
• Manage petty cash, process invoices, and handle reimbursements.
• Coordinate with the IT department to ensure smooth operation of office technology and systems.
• Assist in troubleshooting minor technical issues and liaising with IT support for major problems.
• Manage the procurement process for office supplies and equipment.
• Maintain inventory records and ensure adequate stock levels.
• Ensure compliance with company policies and procedures.
• Assist in the development and implementation of administrative policies.
• Provide excellent customer service to clients, visitors, and staff.
• Address inquiries and resolve issues in a professional and timely manner.
• Oversee the maintenance and upkeep of office facilities.
• Coordinate with service providers for repairs and maintenance work.

Skills and Qualifications

• Any bachelor\xe2\x80\x99s degree or a related field is often preferred.
• Previous experience (2years) in an administrative or executive support role, especially in an IT environment, is beneficial.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong interpersonal skills to interact effectively with employees and clients.
• Exceptional organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to prioritize tasks and manage time efficiently.
• High level of discretion and confidentiality.
• Strong work ethic and professional demeanor.

Location:On-site \xe2\x80\x93Gurugram, HRIf this job description resonates with you, we encourage you to apply even if you don\xe2\x80\x99t meet all of the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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