Job Description

Job Overview :

The Facility Executive will oversee the day-to-day management of building operations and ensure that all facilities within the premises are functioning efficiently. This role involves coordinating with service providers, managing maintenance activities, ensuring compliance with safety regulations, and addressing facility-related issues promptly. The Facility Executive is responsible for creating a safe, clean, and efficient environment for employees and visitors.

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Key Responsibilities:

1. Facility Maintenance and Operations :

- Oversee daily operations of the facility, including maintenance of electrical, HVAC, plumbing, and other systems.

- Ensure timely repair and maintenance of equipment and infrastructure.

- Coordinate with contractors and vendors for regular maintenance, servicing, and troubleshooting of facility systems.

2. Vendor and Contractor Management :

- Manage relationships with external service providers such as cleaning, security, and maintenance contractors.

- Evaluate and negotiate contracts to ensure cost-effectiveness and quality service delivery.

- Oversee service agreements and ensure vendor compliance with the terms of the contract.

3. Health, Safety, and Compliance :

- Ensure the facility adheres to all local and national safety regulations.

- Regularly conduct safety inspections and risk assessments.

- Implement safety protocols and emergency response procedures, including fire drills and evacuation plans.

4. Housekeeping and Cleanliness :

- Supervise housekeeping staff to maintain a clean and hygienic environment.

- Ensure common areas, workspaces, and restrooms are regularly cleaned and well-maintained.

- Address cleanliness issues and ensure prompt resolution.

5. Space Management :

- Assist in managing office space planning and seating arrangements.

- Oversee the allocation of workspace and ensure it is utilized effectively.

- Manage facility assets and maintain accurate inventory records.

6. Budgeting and Cost Management :

- Assist in preparing and managing the facility's budget.

- Monitor facility-related expenses and ensure they remain within budget.

- Identify cost-saving opportunities without compromising on quality and safety.

7. Security Management :

- Work with the security team to ensure the premises are safe and secure.

- Monitor security systems, including CCTV, access control, and alarm systems.

- Ensure proper visitor management protocols are followed.

8. Utility and Energy Management :

- Monitor and manage utilities such as electricity, water, and waste disposal.

- Implement energy-saving initiatives to reduce operational costs.

- Track utility usage and report discrepancies or inefficiencies.

9. Employee Support :

- Address facility-related requests or complaints from employees in a timely and efficient manner.

- Act as the point of contact for any facility issues and resolve them promptly.

10. Event and Meeting Support :

- Ensure meeting rooms, conference halls, and event spaces are set up as required.

- Manage facility resources for corporate events and meetings.

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Qualifications and Skills:

- Education : Bachelor's degree or diploma in facilities management, business administration, or a related field.

- Experience: 2-3 years of experience in facilities management or a similar role.

- Technical Skills:

- Knowledge of facility systems such as HVAC, plumbing, electrical, and safety protocols.

- Proficiency in MS Office and facility management software.

- Soft Skills:

- Excellent organizational and multitasking abilities.

- Strong communication and interpersonal skills.

- Problem-solving skills and attention to detail.

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Preferred Qualities :

- Strong ability to work independently and handle multiple tasks simultaneously.

- Prior experience in vendor management and contract negotiations.

- Familiarity with building safety regulations and facility compliance standards.

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What We Offer:

- Competitive salary and benefits package.

- Opportunities for professional growth and development.

- A supportive work environment with a focus on work-life balance.

Job Type: Full-time

Pay: ?20,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Leave encashment
• Paid sick time

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Experience:

• total work: 1 year (Preferred)

Work Location: In person