Job Description

Role: Facility Executive-Soft ServicesWhat this job involves:

• Ownership of the day-to-day administration, including reports generation of the stock\xe2\x80\x99s tracker.

• Provide assistance to the FM and AFM in managing all administrative functions, security issues and facility services and any other administrative functions as deemed by Client.

• Developing and implementing procedures and performance measures to ensure simplification and accuracy of work methods and reliability of FM.

• Ensuring an adequate supply of consumables/materials and service for the proper operation of services and enter into supply and service contracts as approved by the client.

• Maintain appropriate stock levels of all consumables to ensure smooth operations & escalate in time to achieve availability of stocks.

• Keep the front desk activities on track, you will be the go-to person for all concerns in the reception area.

• Pitch in event-related tasks, such as client event itinerary coordination, F&B arrangements. Like a high-ranking officer creating order and efficiency in a brigade, you\xe2\x80\x99ll need to foster camaraderie and teamwork to get a caf\xc3\xa9 operation through the rapid-fire demands of busy operations

• Maintain appropriate levels of Petty cash to support FM operations.

• Vendor invoices processing aligned with Amazon finance process.

• Statutory compliance check of all vendor invoices.

• Routinely inspect all services to ensure performance measures are being maintained.

• Set targets to achieve maximum team performance.

• Responsible in developing the necessary policies and procedures for all reception-related functions

• Daily Walk around of the Facility

Operational Risk Management

• Update and implement Emergency Response plan; drills etc as required.

• After office hours Facilities assistance response

• Operational Audits and Compliance.

• Escalation of Incidents/Problems

Performance Objectives

• Meet or exceed best practice in provision of services through contracts.

• Establishment and adherence to policies & procedures, compliance deadlines for each of the tasks as advised by the Operation Manager.

• Effective management of the team

Location:On-site \xe2\x80\x93Bengaluru, KAIf this job description resonates with you, we encourage you to apply even if you don\xe2\x80\x99t meet all of the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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