Job Description

Job Purpose: We are currently looking for a Facility Manager with emphasis on planning delivering of all facility related and administrative support services and activities at the site on a day-to-day basis. We are looking for this role to also lead the External Vendor team who will support on all administrative support services and activities.
Qualifications:

• Bachelor\xe2\x80\x99s degree in facility management
• A professional with hands on 10 years of experience in handling all facility requirements of a larger commercial /residential building, housekeeping management, Vendor/supplier managements, Inventory maintenance, Documents maintenance, BMS, Liaisoning and Co-ordination with all Govt Officers based on requirements.

Key Roles Responsibilities:

• Direct the planning and delivery of all facility related and administrative support services and activities at the site on a day-to-day basis.
• To ensure that FM staff provides timely reports to the management and adhere to agreed SLA KPI. Maintain discipline and quality of work by all staff.
• Supervises the staff involved in performing the functions of the assigned units.
• Co-ordinate with OEM for service obligation as per AMC in case of Breakdown of system.
• Conduct monthly reviews individually with the various departmental managers \xe2\x80\x93 technical, soft services etc..
• Maintain safe and healthy work environment by establishing, following and enforcing standards and procedures; complying with legal regulations
• To act as a single point of contact for the designated facility for all FM escalations
• Coordinating for payments of the site contractors and sub vendors.
• Oversees activities of contractors, vendor personnel, and suppliers; Monitors contracts for compliance and controls costs; monitors general expenditures of unit; performs quality control inspections to ensure adherence to contract specifications and industry standards.
• Provide leadership to the facilities management team
• To plan, implement adhere to 52 weeks annual ME maintenance schedule. Assigns and reviews work of subordinates, gives instructions, maintains discipline and resolves difficult buildings and grounds maintenance and security/safety problems.
• Responsible for overall upkeep of the site to high standards of operations, maintenance and cleanliness.
• Develops and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation.
• Prepares correspondence, statistical, financial and other reports. Establish and maintain essential records and files. Data gathering and reporting on all facility operations.
• Manage the office services needed to support department operations. Periodically check / amend checklist, operation steps, spares parts consumption analysis. Organize and coordinate formal monthly meetings with all vendors.
• Run a safe, injury/accident-free workplace
• Innovate, suggest and implement energy management ideas.
• Oversees the inventory, rental, repair and maintenance of office equipment. Review with Client coordinator regarding various maintenance issue improvement of building system.
• Ensure all safety guidelines/ requirements are adhered to by team members/vendors.
• Quality Assurance Quality control
• Makes periodic inspections of the office building(s) and equipment to determine if janitorial, security and other services are adequate and whether repair work is needed; reviews safety and security equipment and procedures for adequacy.
• To ensure all statutory documents are updated like CIEG, Fire, Lift, Explosive, Pollution Control, Etc. related to ME operations and kept in place. Maintains compliance with departmental security, audit procedures, and company management policy.
• To ensure facility upkeep is maintained in all areas \xe2\x80\x93 Housekeeping, Security, Cafeteria, Front office, Helpdesk, Mail Room, BMS, Engineering, Events, Client Visits other areas of operations as defined in the scope document
• To ensure facility upkeep is maintained in all areas \xe2\x80\x93 Housekeeping, Security, Cafeteria, Front office, Helpdesk, Mail Room, BMS, Engineering, Events, Client Visits other areas of operations as defined in the scope document
• To ensure proper planning managing of the Capex Opex budgets for engineering operational expenses.

About us
Haworth is one of the world\'s largest manufacturers of office furniture, providing solutions for tomorrow\'s customers worldwide. At the center of our work is the human being: What does a person need to work, what pushes him/her, motivates him/her and what makes people feel comfortable at work? Only if we can answer that question, we are able to introduce designs to our customers that will make them achieve their goals. To stay one step ahead, we invest in our own research, have a worldwide network of interesting partners and are part of think tanks around the world who are trying to think ahead. The family-owned company, headquartered in Holland, Michigan/United States, employs more than 8.000 people and is represented in more than 150 countries in Asia, Europe and America with subsidiaries and partners.
14 LPA