Job Description

Job Purpose-



Oversee office premises & ensure that company infrastructure is maintained well & in good condition at all times.



Optimize the use of space and equipment while reducing operating costs



Supervise daily support operations and plan efficient administrative procedures



Make strategies for efficient & effective facilities management for Maruti's head office



Supervise canteen facility ensuring that hygienic & timely meals are served to employees



Ensure effective use of office parking space



Arrangement of office space allocation to employees



Assess admin staff performance and provide coaching and guidance to ensure maximum efficiency



Monitor inventory of office supplies and the purchase of new material is done adhering to budgetary constraints



Monitor costs and expenses to assist in budget preparation



Monitor maintenance activities and performance of tradespersons like electricians, guards, etc.



Facilitate in organizing and supervising other office activities like renovations, event planning etc.



Ensure all business operations adhere to policies and regulation.



Keep abreast with all organizational changes and business developments



Principle Accountability-



General administration:

Housekeeping and sanitation supervision.



Ensuring smooth Business operation Management



Parking & Visitor Management.



Ensuring effective utilization and upkeep/maintenance of facility.



Management and coordination at various MSIL locations and single Point of Contact for administrative operations to include white- and blue-collar deviations.



Fire Safety & Building Security:

Maintenance of fire safety, hydrant and other equipment



Periodical safety training and mock drills



Horticulture:

Maintaining Green area



Planting trees inside and outside the premises along with maintenance of existing Flora.



Civil maintenance:

Building repair & Management



Development and upgradation of underutilized space.



Statutory compliance:

Ensuring regulatory compliance under Environment, Fire laws and other applicable laws.



Regular interaction with Govt. Bodies



Preparation of Annual Maintenance Contracts (AMC) and Service Contracts to include Vendor negotiation along with Control and review of monthly MIS of Admin dept.



Prepare Capital and Revenue Budgets for all expenditure related to the Department. Contract renewal of all sections



Canteen Management:

Ensuring food (lunch and snacks) of around 850 employees every day.



Management/control of transport, uniform, telephone, courier, canteen systems and development of optimum infrastructural standards



MAJOR CHALLENGES



Identify areas of improvement in facilities management of Maruti head office



Collaborate with multiple departments & address day to day issues



Ensure utmost hygiene & cleanliness is maintained in office at all times



Effective communication with all stakeholders



INTERACTIONS



Internal-



Internal stakeholders



External-



Guards, Canteen Staff, external guests & visitors



Educational Qualifications



Any Graduation; higher qualification in facility management preferred with proven experience in Admin role.



Linguistic Skills:

Fluency in speaking and writing in English and Hindi compulsorily required.



Computer and New Technology Equipment



. Proficient in use of computers (especially Excel, Word and Power point) and have handled new administrative processes/ procedures).



Work Experience



Total experience of 11-17 years including admin role. Preferred 3-4 years' experience in large-reputed manufacturing set up with Unionized environment (mandatory).



Skills & Competencies required



Adept in logical thinking and writing skills.



Compilation and preparation of compliance reports and registration under Shops and Establishments Act.



Intelligence gathering, collation and dissemination skills. Preparation of analysis and recommendation reports.



Excellent collaboration/coordination and liaisoning with external stakeholders and Govt. authorities.



Reporting



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Advisor (Head Office Administration)