Job Description

We are seeking an experienced Admin/Facility Manager to oversee the operations and maintenance of our facilities. As a Facility Manager, you will be responsible for ensuring the efficient and safe operation of our buildings, equipment, and systems. You will oversee a team of maintenance staff and contractors, manage budgets, and ensure compliance with regulations and standards. The ideal candidate will have a strong background in facility management, excellent leadership skills, and a proactive approach to problem-solving.

Responsibilities:

Facility Operations Management:

• Develop and implement policies and procedures to ensure smooth facility operations.
• Manage and coordinate maintenance activities, including preventive and corrective maintenance of building systems, equipment, and utilities.
• Ensure compliance with health, safety, and environmental regulations and standards.
• Oversee the operation of critical facility systems, such as HVAC, electrical, plumbing, and fire safety.
• Monitor facility performance and implement improvement measures to optimize efficiency and reduce operational costs.
• Conduct regular inspections to identify maintenance needs and address them promptly.

Budgeting and Resource Management:

• Develop and manage the facility\'s annual budget, including operating expenses and capital projects.
• Monitor expenditures, identify cost-saving opportunities, and ensure budget compliance.
• Coordinate with vendors, suppliers, and contractors to obtain competitive pricing and quality services.
• Manage inventory of equipment, tools, and supplies, ensuring adequate stock levels.

Vendor and Contract Management:

• Source, negotiate, and manage contracts with vendors, suppliers, and service providers.
• Establish and maintain strong relationships with contractors, ensuring adherence to service level agreements and quality standards.
• Evaluate vendor performance and address any concerns or issues.

Emergency Preparedness and Risk Management:

• Develop and implement emergency response plans, including fire safety, evacuation, and disaster recovery procedures.
• Conduct regular drills and training sessions to enhance preparedness and response capabilities.
• Identify and mitigate potential risks to the facility and occupants.

Qualifications:

• Proven experience as a Facility Manager or in a similar role.
• Strong knowledge of facility operations, maintenance practices, and regulatory requirements.
• Familiarity with building systems, such as HVAC, electrical, plumbing, and fire safety.
• Excellent leadership and team management skills.
• Strong problem-solving and decision-making abilities.
• Effective communication and interpersonal skills.
• Proficient in using facility management software and tools.
• Ability to prioritize tasks, manage multiple projects, and meet deadlines.
• Knowledge of budgeting and financial management principles.
• Knowledge of MS- Office and Tally.

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