Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Facilities Executive
Work Dynamics

What this job involves:
Prioritising the facilities\xe2\x80\x99 needs

Facilities Executive \xe2\x80\x93 Soft will be responsible for managing all aspects of day to day service delivery in WNS during the shift. He/She also will be accountable for proper usage and functionality of the technologies implement at site.

Qualification : Degree
Overall Experience : 3 \xe2\x80\x93 6 years (2-6 years)
Industry Type : FM Services, IT, Hotel
Industry Experience : 3 years (2 years)
Technical Skills : MS Office & Mail Communication,
Generic Skills : Communication, Interpersonal, Vendor Management
Behaviors : Team work, Learning attitude & Positive thinking

Housekeeping Operations
Attending the shift briefing
To ensure Housekeeping muster, deployment and ensure acknowledgment on the register for and penalties/comments for the improvement in housekeeping services.
To ensure that the housekeeping duty manager or housekeeping in-charge of the facility is being updated on the client\xe2\x80\x99s/VIP visits.
To ensure that the housekeeping related issues are discussed with housekeeping duty manager and also on priority for the shift and ensure there is an action and tracking for the issue closure.
To ensure a facility walk through to check on all rest rooms, breakout area, workstations, meeting rooms, cabins, common areas, development areas for the quality of the housekeeping services.
Identification, on time closure and reporting of snags.
To discuss and assist facility manager / FM on monthly basis on the vendor performance matrix.
Ensure all the housekeeping calls are closed on priority and within TAT without escalations.

General Operations
To ensure upkeep of breakout area & reprographic equipment\xe2\x80\x99s at all times and take necessary actions as required.
To ensure all such communication is entered in the log book to inform the next shift person. Proper handing over and taking over to be done.
To go for facility, walk around and ensure Walk around map & Guide is followed and maintained.
To adhere to Client Policies, Processes & procedures and also the statutory documents
To adhere to Client SLA & KPI as agreed with JLL
To assist Facility Manager in all such ISO, Internal, External, audits that happen at WNS and ensure necessary documentation are done
To coordinate with engineering team for any issues that need help.
Organizing induction program for all TPV & Jll staff
Plan & train TPV staff on Client policies and requirements.
Important and VIP client visits to be coordinated with Client team and should be managed without escalations.
Should have complete knowledge & functionality e.Fit tools ( VMT, IMT, Site Ops. Site Inspection tool) ,BGC and work permit tool.
Should govern overall pest control, carpet maintenance, Wellness room, Indoor plants, Recreation room and Gym activities.
Should conduct all the scheduled meeting and focus meets with projects as per calendar.
Should participate and manage half yearly fire drill.
All daily, weekly and monthly reports to be shared on time.
All the relevant checklist to be governed and maintained as per requirement.
Adopt to all the new implemented initiatives.
Handling of security, EHS incidents on priority and communicating the same as per escalation matrix.
Answering the employee query on phone and replying mails
Follow the escalation process & matrix for any incident / issues ( 100%)

Working with both the facilities manager and the assistant facilities manager, you\xe2\x80\x99ll oversee the property\xe2\x80\x99s day-to-day operations and ensure that all administrative functions, security issues and facility services are covered. Likewise, you\xe2\x80\x99ll strive for continuous improvement in the process.

You\xe2\x80\x99ll also keep an eye out on the property\xe2\x80\x99s supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine. Likewise, you\xe2\x80\x99ll manage supply and service contracts as approved by clients.

In addition, you\xe2\x80\x99ll help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. You\xe2\x80\x99ll also be on top of health and safety issues that may arise, and actively participate in reviewing them.

Also part of your mandate is to monitor the property\xe2\x80\x99s budget. As the person in charge, you\xe2\x80\x99ll make sure that there\xe2\x80\x99s enough petty cash to support operations. You\xe2\x80\x99ll also see to it that vendor invoice processes comply with standards.

Going above and beyond expectations
Client satisfaction is second nature to the person in charge. In this role, you\xe2\x80\x99ll take on difficult issues and seek out opportunities to improve operations. You\xe2\x80\x99ll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements.

In addition, you\xe2\x80\x99ll carry out routine service audits to ensure that the team maintains its overall performance. You\xe2\x80\x99ll also be in charge of creating stock reports, meeting minutes and monthly management reports to the clients.

Sound like you? To apply you need to have:
Strong knowledge of property operations
Playing a key role, the ideal candidate holds a degree in business or hotel and building management, and at least three to five years\xe2\x80\x99 experience in facilities management. You must also demonstrate good working knowledge in occupational safety, as well as aptitude in client-centric operations.

Solid background in team management
Are you an adept leader with a proven track record in managing a team? Are you capable of effectively rolling out improvement plans? Do you possess superior communications and reporting skills? If these soft skills are your areas of expertise, then we are more than thrilled to have you aboard.

What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

If this job description resonates with you, we encourage you to apply even if you don\xe2\x80\x99t meet all of the requirements below. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL \xe2\x80\x93

We\xe2\x80\x99re JLL\xe2\x80\x94a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That\xe2\x80\x99s why we\xe2\x80\x99re committed to our purpose to shape the future of real estate for a better world. We\xe2\x80\x99re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we\xe2\x80\x99re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we\xe2\x80\x99re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.