Job Description

Job Summary:The Executive Secretary to the MD provides high-level administrative support, managing the MDs schedule, coordinating meetings, and handling confidential information. This role requires a proactive and organized individual who can anticipate the needs of the MD, ensure effective communication, and maintain a high level of professionalism.Key Responsibilities: * Administrative Support:

• Manage the MDs calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and proofread correspondence, reports, and presentations.
• Maintain filing systems and ensure all documents are organized and accessible.
• Communication Management:

• Serve as the primary point of contact between the MD and internal/external stakeholders.
• Handle incoming calls, emails, and other communications, ensuring timely and appropriate responses.
• Draft and send communication on behalf of the MD as required.
• Meeting Coordination:

• Organize and coordinate meetings, including arranging venues, preparing agendas, and taking minutes.
• Ensure follow-up actions from meetings are completed in a timely manner.
• Travel Coordination:

• Arrange travel itineraries, including booking flights, accommodations, and ground transportation.
• Prepare travel expense reports and ensure compliance with company policies.
• Confidentiality:

• Handle sensitive and confidential information with discretion and integrity.
• Maintain confidentiality regarding company strategies, financials, and personnel matters.
• Project Assistance:

• Assist with special projects and initiatives as directed by the MD.
• Conduct research and gather information to support decision-making processes.
• Office Management:

• Oversee office supplies and equipment, ensuring availability and functionality.
• Coordinate with other administrative staff and departments as needed.

Qualifications:

• Education: Bachelors degree
• Experience: Proven experience as an executive secretary or similar administrative role, ideally supporting senior executives.
• Skills:

• Exceptional organizational and time-management skills.
• Very Strong written and verbal communication abilities.
• Ability to manage multiple priorities and work effectively under pressure.
• High level of discretion and confidentiality.

Exp.- minimum 3 yrs. with same KRAnote: candidates share from Corporate division only

Recex