Executive Personal Assistant (india)
Year Gujarat, India
Job Description
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Position: Executive Assistant
Location: India
Hours: Full Time need to be flexible as shift can start from 2 pm or 4 pm or 6.30 pm India time
Years of Experience: At least 10 years
Education: Any degree
Travel: Yes
Relocation: Yes Key Results
- Recruit and onboard a diverse workforce.
- Promote a positive work environment, ensuring inclusion and engagement. Measured through weekly average pulse rating of the employees.
- Ensure all communications, appointments, presentations, etc. on behalf of the CEO are handled within 24 hours of receipt or 24 hours ahead of due dates.
- Improve efficiency ratio within KSA office by 10%.
- Manage all incoming communications and messages for the CEO.
- Manage and organize calendars and appointment requests for CEO.
- Manage travel, accommodations, and car rental expenses for the CEO and his family in the most economical manner.
- Attend administrative meetings as required and prepare meeting minutes.
- Creating PowerPoint presentations and proofread documents as directed by CEO.
- Support all YPO network related matters and CEO post graduate studies.
- Assist in any executive/personal errands and duties as assigned by CEO which may include but are not limited to coordination of all vehicle registrations and renewals and arranging doctor appointments.
- Manage ALL aspects of Office Management for Saudi Office. This includes but is not limited to planning, purchasing, controlling, and managing all supplies and inventory lists, maintaining all leases and utilities for the office, including scheduling maintenance.
- Becoming fully proficient with all conference room technology and function.
- Assist in all accounting duties such as expense management, client deposit management, petty cash, wire verification, and bill payments.
- Maintain various records and documents for the company.
- Support all Ezdaher administrative needs as required.
- HR related duties related to recruitment, on-boarding and off boarding employees, preparing offer letters, managing vacation schedules, visa application and renewals, and any other KSA HR related concerns.
- Assist in drafting and updating HR Policies and Procedures.
- Process payroll for KSA office.
- Coordinate with EVP HR for any Admin/HR related matters.
- Ensure the legal standards for employment operations are maintained at all times.
- Bachelor\xe2\x80\x99s degree holder
- At least 10 year\xe2\x80\x99s accumulative experience (at least 5 years as an EA)
- Great attention to details
- Works with minimal supervision
- Ability to multi-task and prioritize.
- Organization skills
- Interpersonal skills
- Knowledgeable in MS Office /Office 365
- Ability to travel
- The ideal candidate should have strong written and verbal skills (in English and Arabic)
- Positive and professional attitude
- Self-motivated
- Able to work in multi-nationality and fast paced environment.
- Trustworthy
- Flexible
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Job Detail
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Job IdJD3335353
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationGujarat, India
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EducationNot mentioned
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ExperienceYear