Job Description

### What will you do?

• Documentation Management: Coordinate on Real Estate documents, ensuring accuracy and timely updates. Maintain comprehensive data for Real Estate across PAN India, covering both new and existing offices. Track lease escalations and lease expiries, ensuring all records are up-to-date.
• Data Maintenance: Maintain detailed data for PAN India offices, ensuring accuracy and completeness. Create and update detailed data term sheets for all offices across PAN India.
• Vendor Portal Management: Oversee the GRN (Goods Receipt Note) process for invoices in accordance with SOP. Manage vendor queries regarding payments, handling end-to-end coordination to resolve issues.
• PR & PO Assistance: Generate Purchase Requisitions (PRs) as needed. Coordinate with the commercial team for the issuance of Purchase Orders (POs). Maintain organized files and folders for Technical and Soft Services data.
• MIS & Presentations: Maintain PR/PO trackers and invoice trackers to ensure up-to-date records. Create and manage Excel worksheets for ongoing office infrastructure projects as required. Develop PowerPoint presentations as needed for various project updates and reports. Assist in collating PAN India invoice details and support the creation of Budgets and AOP (Annual Operating Plan) for the F&CS Team.
• Stakeholder Management: Handle queries from Finance related to invoice issues effectively. Assist in the month-end closing data submission to Finance, ensuring accuracy and timeliness.

### Who Should Apply for this?

• Educational Background: A bachelor's degree in Business Administration, Finance, Real Estate Management, or a related field is required.
• Skills and Competencies: Strong proficiency in Microsoft Excel and PowerPoint, with the ability to create detailed trackers and presentations. Excellent organizational skills with a keen attention to detail, particularly in data maintenance and documentation. Ability to handle multiple tasks simultaneously while maintaining accuracy and meeting deadlines.
• Communication and Coordination: Exceptional communication skills, both written and verbal, to effectively manage vendor queries and coordinate with various teams. Proven ability to manage stakeholder relationships, including handling queries from Finance and assisting with month-end closing data submissions.
• Technical Knowledge: Familiarity with the GRN (Goods Receipt Note) process and standard operating procedures (SOPs) related to invoice management. Understanding of lease agreements and lease escalation tracking, with experience in maintaining real estate data for multiple locations.
• Analytical Abilities: Strong analytical skills to create detailed data term sheets, track lease escalations, and prepare budgets and financial plans. Ability to generate accurate and insightful reports and presentations to support ongoing office infrastructure projects and budget planning.

Viacom18 Media Pvt. Ltd. is one of India's fastest-growing entertainment networks and a house of iconic brands that offers multi-platform, multi-generational, and multicultural brand experiences. Viacom18 defines entertainment in India by touching the lives of people through its properties on air, online, on the ground, in cinemas, and merchandise. Its portfolio of 38 channels across general entertainment, movies, sports, youth, music, and kids genres delights consumers across the country with its eclectic mix of programming. JioCinema, Viacom18's OTT platform, is one of India's leading streaming services and most popular destination for live sports. Viacom18 Studios has successfully produced and distributed iconic Hindi films and clutter-breaking regional films for over 13 years in India. •We are an equal opportunity employer and all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status.•