Job Description

JOB DESCRIPTION:

About Abbott

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 113,000 colleagues serve people in more than 160 countries.

Roles and Responsibilities:

MIS: Extend support to Site Director in scheduling meetings, drafting the MOM, and circulating it with concerned stakeholders Ensure follow ups with SLT\xe2\x80\x99s on closure of Plant related points and shared the updated trackers with the Site Director Responsible for sharing the Production summary reports daily with concerned stakeholders including HO.

Travel Desk support:

Responsible to support in travel bookings for all SLT\xe2\x80\x99s, ensure logistic arrangements including transportation arrangements for HO employees, leadership team and visitors, auditors etc. Co-ordination with Head office/Abbott Global Team for Domestic and International bookings including Visa and other travel requirements. Provide Visa Invitation Letters and other required documents to the Abbott employees and Global MS&T staff as and when required. To provide effective travel desk support to Head of the departments and close coordination with Head office/Abbott Global Team for Domestic and International bookings including Visa and other travel requirements.

Reports: Responsible for collation of monthly BRM updates from all the functions and share with Site Director for meetings with senior leadership team Responsible to coordinate with all the Plant SLT\xe2\x80\x99s and ensure all statutory compliances are compiled monthly and prepares a consolidated report and send it across to OEC team monthly.

Organization chart Updation:

Responsible for Updation of Organization chart as per the changes in the system Pantry and Conference room management:

Ensure managing of conference rooms, food arrangements for all the visits including HO employees visit, government officials, external auditors, global employees. Responsible for pantry management, stock ordering and maintaining the inventory monthly.

Transportation management:

Responsible to manage the travel of site Director Support travel for other SLT\xe2\x80\x99s, employees travelling outstation for official work Responsible to arrange the travel for all HO visitors including Sr. leadership team, auditors, Govt. bodies officials etc.

Telephone system, sim cards, visiting card management

Responsible for payments of landlines places in Plant, coordination with service providers for issuance, discontinuation of sim cards for the employees Responsible for coordination, arranging the visiting cards for the employees at site

Support to BEX team

Support for STEM coordination with schools, drive the committee meetings at site in collaboration with BEX team and drive the events across the schools. support in drafting the monthly newsletter publication for EPD Goa

Support to HR team Responsible to design, identify the employee engagement initiatives for the site for the year. Coordinate with internal employees, external event agencies etc. and execute employee engagement initiatives monthly. Responsible for ensuring the critical touch points from employee perspective like B\xe2\x80\x99day celebrations, distribution of Bday gifts etc. on time. Responsible for CSR activities which includes coordination with the NGO\xe2\x80\x99s and managing the events outside/inside the Plant. Ensure coordination for the Town halls, business meetings at site in consultation with HO Responsible to support in HR Operations activities. Responsible to support and drive the WLA initiatives at site in coordination with HR team.

The salary for this role is between: N/A

JOB FAMILY: Administrative Support

DIVISION: EPD Established Pharma

LOCATION: India
Salcette : Goa Factory

ADDITIONAL LOCATIONS:

WORK SHIFT: Standard

TRAVEL: No

MEDICAL SURVEILLANCE: No

SIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)

Abbott