Job Description

Executive

Job Title: Admin Executive

Key Responsibilities:

1. Office Management: • Oversee daily office operations, including managing schedules, coordinating meetings, and handling correspondence.
• Maintain office supplies inventory by checking stock, anticipating needs, placing and expediting orders, and verifying receipt of supplies.



2. Administrative Support: • Provide administrative assistance to executives and senior management, including managing calendars, scheduling appointments, and making travel arrangements.
• Prepare and distribute memos, emails, letters, and reports as needed.
• Handle incoming and outgoing correspondence, including sorting and distributing mail.



3. Documentation and Record Keeping: • Maintain and update physical and electronic filing systems, ensuring easy retrieval of documents.
• Assist in the preparation of presentations, reports, and documents by gathering information and formatting content.



4. Communication and Coordination: • Serve as the primary point of contact for internal and external stakeholders, including clients, vendors, and visitors.
• Coordinate with various departments to ensure smooth communication and collaboration across the organization.



5. Event Coordination: • Assist in the planning and coordination of company events, meetings, conferences, and seminars.
• Coordinate logistics, such as venue booking, catering, and audiovisual equipment setup.



6. Data Entry and Management: • Input and update data in databases and spreadsheets accurately and in a timely manner.
• Maintain confidentiality and integrity of sensitive information.



Qualifications: • Bachelor's degree in Business Administration, Management, or related field preferred.
• Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in data entry and document preparation.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks simultaneously in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Strong problem-solving and decision-making abilities.