Job Description

Objectives of this role

• Support the MD primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

• Manage professional and personal scheduling for MD, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site

Required skills and qualifications

• Four or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

Preferred skills and qualifications

• Experience in overseeing budgets and expenses
• Experience in developing internal processes and filing systems

Calendar management

Organizing and maintaining the MD's calendar, including internal and external meetings

? ? Communication

Managing emails, information, and other communications, and responding to enquiries

? ? Travel

Booking travel and accommodation, and arranging logistics for meetings, speaking engagements, and conferences

? ? Project support

Coordinating project progress, tracking tasks and deliverables, and following up on action items

? ? Administrative duties

Creating purchase orders, processing invoices, record management, and day-to-day customer service

? ? Meeting preparation

Preparing agendas, papers, and minutes for meetings

? ? Information management

Handling confidential and sensitive information, and ensuring the MD has the best available information

? ? Relationship management

Building working relationships with key partners, and providing good relationship management with clients

Job Type: Full-time

Pay: ?25,000.00 - ?40,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Flexible schedule
• Internet reimbursement
• Leave encashment
• Paid sick time
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Application Question(s):

• Location Science city but Weekly visit a Vatva factory.

Education:

• Bachelor's (Preferred)

Experience:

• total work: 5 years (Required)

Language:

• English (Required)

Work Location: In person