We are a US based family owned and operated business with an international team. We have a great collaborative company culture and pride ourselves on being a great team to work with. We are seeking a highly organized and proactive Executive Assistant to support our dynamic Sales and Account Management team. This role requires a detail-oriented individual who thrives in a fast-paced environment, possesses excellent communication skills, and can manage multiple tasks efficiently with minimal oversight. Although this is a stricly \'remote\' position, you will work closely with our team via Teams video meetings and Teams chat. You will be provided with a company computer as well as a voip phone extension and headset and other accessories such as monitors, keyboard, mouse, etc. This position will be working the US daytime shift in the US Central time zone. You should have a quite comfortable place from which to work daily. Although we are a US based company we do have a proper India business through which the successful candidate will be hired. We currently have multiple team members living and working in India. Responsibilities:

• Software Proficiency: Quickly learn and adeptly use new software tools to enhance team productivity.
• System and Process Adherence: Follow existing systems and processes with high accuracy, ensuring smooth operations within the team.
• Calendar Management: Efficiently manage online calendars, ensuring optimal availability and scheduling for multiple team members.
• Client Communication: Serve as the primary coordinator for both prospective and current clients, facilitating all non-technical and sales-related appointments and account management interactions. Ensure effective communication and scheduling to maintain strong client relationships.
• Document Preparation: Update sales presentations and documents using predefined templates, ensuring materials are current and professional.
• Task and Project Management: Oversee basic project management and maintain task lists for a team of three, ensuring projects are on track and deadlines are met.
• Communication and Organization: Maintain exemplary communication and organizational skills to manage various tasks and deadlines effectively.
• Executive Support: Assist busy executives by managing differing priorities with patience and persistence, helping to wrangle tasks as needed.
• Meeting Coordination: Take detailed notes and track action items during internal meetings to ensure priority tasks are completed.
• Vendor Coordination: Assist with coordinating vendors for events and other company initiatives, ensuring requirements are met efficiently and cost-effectively.
• Internal Team Support: Actively take requests from team members for information, action items, and urgent queries, coordinating with the executive to provide timely responses and meet critical deadlines, thereby supporting the overall operations of the business.
• Daily Reminders: Set up and manage daily reminders for the executive regarding meetings, priority tasks, and critical deadlines, ensuring efficient time management and task prioritization.

Qualifications:

• Outstanding Verbal and Written "American" English
• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Proven remote work experience
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High proficiency in Microsoft Office and other office productivity tools, with a capacity to learn new software quickly.
• Strong organizational skills and attention to detail.
• A proactive approach and excellent problem-solving skills.

Preferred Skills:

• Experience in a sales or account management environment.
• Basic project management skills.

You must complete the phone interview to be considered for this position. Job Type: Full-time Pay: 300,000.00 - 700,000.00 per year Benefits:

• Health insurance
• Paid sick time
• Work from home

Schedule:

• Monday to Friday
• US shift

Experience:

• executive assistant: 1 year (Required)

Work Location: Remote