Job Description

About Us: Celestile is a premier company in the Luxury home decor Interior , Designer ,Stone Cladding ,etc.], known for our commitment to innovation, quality, and customer satisfaction. Our dynamic team is dedicated to delivering exceptional products and services that elevate our brand.Celestile, a leader in luxury home d\xc3\xa9cor and interior design,(Stone Cladding)The RoleWe are seeking an experienced Executive Assistant to provide high-level administrative support to our Managing Director (MD). This is a senior-level, full-time position based in Hyderabad. The ideal candidate will bring 5 to 10 years of relevant experience, excelling in optimizing the MDs productivity and ensuring seamless operations through efficient management of tasks, communications, and schedules.Key Responsibilities:

• Provide high-level administrative support to the Director, including managing calendars, scheduling client meetings, and handling correspondence.
• Prepare reports, presentations, product catalogs, and other documents as required by the Director.
• Act as a liaison between the Director and showroom staff, clients, suppliers, and external partners.
• Assist in organizing showroom events, exhibitions, and promotional activities, ensuring seamless coordination.
• Handle confidential information, maintaining proper documentation and filing systems for project details, client information, and vendor contracts.
• Coordinate travel arrangements, accommodations, and itineraries for the Directors business trips, including visits to design expos or vendor meetings.
• Manage communication and follow up on assigned tasks, ensuring deadlines related to projects, client orders, and business operations are met.
• Support special projects and initiatives, such as new store openings or product launches, as directed by the Director.
• Manage the MDs calendar, scheduling meetings, appointments, and events while ensuring optimal time management.
• Arrange travel plans and itineraries for the MD, including booking flights, hotels, and ground transportation.
• Facilitate meetings by preparing agendas, taking minutes, and ensuring follow-up on key action items.
• Communicate on behalf of the MD with internal and external stakeholders, maintaining professionalism and clarity.
• Perform general administrative duties such as drafting correspondence, managing phone calls, and organizing documents.
• Conduct research and compile data to generate detailed reports for the MDs review.
• Assist in managing special projects as assigned by the MD.
• Ensure confidentiality of sensitive information and maintain a high level of discretion at all times.

• Bachelors degree in Business Administration or a related field (preferred).
• Proven experience as an Executive Assistant or in a similar administrative role (minimum 3 years), preferably in the retail or interior design industry.
• Strong communication and organizational skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and design tools familiarity is a plus.
• Ability to multitask and prioritize tasks effectively in a fast-paced retail environment.
• Attention to detail and strong problem-solving skills.
• Professional discretion and ability to handle confidential information.

• Extensive experience in calendar management, ensuring effective scheduling and minimizing conflicts (Mandatory skill).
• Proficiency in making detailed travel arrangements, including booking flights, accommodations, and transportation (Mandatory skill).
• Excellent communication skills both written and verbal to interact efficiently with internal and external stakeholders (Mandatory skill).
• Skilled in meeting coordination, including preparing agendas, documenting minutes, and ensuring follow-up on action items.
• Strong problem-solving abilities to handle unexpected challenges swiftly and efficiently.
• Exceptional organizational skills to manage multiple tasks and prioritize workload effectively.
• Keen attention to detail to ensure accuracy in all administrative tasks.
• High degree of confidentiality and discretion in handling sensitive information.
• Calendar management, Meeting coordination, Travel arrangements, Excellent communication skills, Problem-solving
• Strong organizational abilities, Attention to detail, Confidentiality and discretion

• Opportunities for career growth & development
• Opportunity to make a positive impact
• Role involving team management opportunities

Celes\'tile: the Home & Bath Boutique