Job Description

Secretarial executive assistant to senior stakeholders with a private equity fund in MumbaiKey Responsibili\xf4\x80\x86\x9fes:

• Schedule mee\xf4\x80\x86\x9fngs and calls involving mul\xf4\x80\x86\x9fple par\xf4\x80\x86\x9fes across different \xf4\x80\x86\x9fme zones (including coordina\xf4\x80\x86\x9fng availability of internal and external par\xf4\x80\x86\x9fes such as other EQT offices, por\xf4\x80\x86\x9eolio companies, advisors, industry advisors, etc.)
• Support the team with the planning and implementa\xf4\x80\x86\x9fon of projects
• Plan and coordinate business and team events, including social events, firm events and etc.
• Prepare reports, presenta\xf4\x80\x86\x9fons, and data, as well as maintain files, records, and correspondence for mee\xf4\x80\x86\x9fngs
• Research and arrange travel, including flights, hotels, cars, and trains across Asia and globally, o\xf4\x80\x85\x8cen involving mul\xf4\x80\x86\x9fple daily mee\xf4\x80\x86\x9fngs and ci\xf4\x80\x86\x9fes.
• Ensure \xf4\x80\x86\x9fmely and accurate submission of expense reports and handling of invoices
• Process visa applica\xf4\x80\x86\x9fons for various countries
• Manage work permit or other status requirements for team
• Manage/ update contact informa\xf4\x80\x86\x9fon/ business cards
• Provide administra\xf4\x80\x86\x9fve support as required

Work with a leading Asia focused private equity fund|Support senior stakeholdersIdeal Experience:

• At least 5+ years of relevant experience working in a Team/ Execu\xf4\x80\x86\x9fve assistant posi\xf4\x80\x86\x9fon, preferably from top-\xf4\x80\x86\x9fer investment banks, private equity, consul\xf4\x80\x86\x9fng firms or reputable firms in the hospitality industry suppor\xf4\x80\x86\x9fng the front office professionals
• Friendly, detail-oriented, and professional
• Experience in project management and delivery
• Strong communica\xf4\x80\x86\x9fon skills and ability to build rela\xf4\x80\x86\x9fonships with stakeholders
• Awareness and ability to handle confiden\xf4\x80\x86\x9fal informa\xf4\x80\x86\x9fon
• Team player, proac\xf4\x80\x86\x9fve and able to work well with others par\xf4\x80\x86\x9fcularly other team assistants/ office admin
• Proven advanced IT skills and Microso\xf4\x80\x85\x8c Office skills.
• High degree of professionalism, integrity, proven ability to work confidently and operate with complete discre\xf4\x80\x86\x9fon at all \xf4\x80\x86\x9fmes.
• Excellent organiza\xf4\x80\x86\x9fonal skills, problem-solving and \xf4\x80\x86\x9fme management to cope with an o\xf4\x80\x85\x8cen fast-paced and demanding environment.
• Able to work to \xf4\x80\x86\x9fght deadlines and to manage the expecta\xf4\x80\x86\x9fons of others effec\xf4\x80\x86\x9fvely.
• Able to deal with high volumes of work while maintaining high levels of accuracy with strong aten\xf4\x80\x86\x9fon to detail.
• Flexibility to work over and beyond \'job descrip\xf4\x80\x86\x9fon\'
• Ability to relate to diverse people from various backgrounds
• Business-level proficiency in English, both in writen and verbal communica\xf4\x80\x86\x9fon

Client has been transforming companies through its pan-Asian investment pla\xf4\x80\x86\x9eorm for over 26 years. Over the past 26 years, it has deployed more than USD 27bn in equity across 140 investments, and today, the current por\xf4\x80\x86\x9eolio employs more than 400,000 people.
Client comes with a pan-regional team with more than 110 investment professionals based in Hong Kong, Singapore, Mumbai, Tokyo, Seoul, Beijing, Shanghai and Sydney.

• Opportunity to work with leading private equity fund

Michael Page