Job Description

Job Overview:

The Executive Assistant to the Managing Director will provide high-level administrative support to the MD, ensuring smooth day-to-day operations. The ideal candidate will be proactive, highly organized, and capable of managing multiple tasks simultaneously while maintaining confidentiality. The role requires strong communication skills, Tech Savvy , AI knowledge , attention to detail, and the ability to work independently while anticipating the needs of the MD.

Key Responsibilities:

Administrative Support

: Manage and maintain the MD's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize briefing materials, reports, presentations, and correspondence for meetings. Handle incoming communication (emails, phone calls, etc.), ensuring timely and appropriate responses or follow-ups.

Meeting and Event Coordination

: Schedule, organize, and attend meetings on behalf of the MD, ensuring all necessary materials are prepared in advance. Take minutes during meetings and follow up on action items. Organize internal and external events, conferences, and travel logistics.

Project Management

: Support the MD in overseeing projects by tracking deadlines, managing schedules, and coordinating resources. Assist in preparing status reports, tracking progress, and maintaining project documentation.

Confidentiality and Documentation

: Maintain and organize sensitive and confidential information, ensuring that it is kept secure and accessible only to authorized individuals. Assist in the preparation of confidential documents, including contracts, legal papers, and company policies.

Communication

: Act as the primary point of contact between the MD and internal/external stakeholders, ensuring effective communication at all times. Screen and prioritize incoming requests, making sure important matters are brought to the MD's attention promptly. Prepare and edit correspondence, reports, presentations, and other documents.

Travel and Logistics

: Make travel arrangements for the MD, including flights, accommodation, and itineraries. Handle any logistics related to business travel or events.

General Office Support

: Assist with the day-to-day office management tasks, ensuring the smooth operation of administrative functions. Liaise with other departments to ensure coordination and follow-through on tasks.

Required Skills and Qualifications:

Education

: Bachelor's degree in Business Administration, Management, or a related field.

Experience

: 8-10+ years of experience as an executive assistant or in a similar administrative role.

Technical Skills

: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), calendar management software, and communication tools.

Communication

: Excellent verbal and written communication skills. Ability to liaise effectively with all levels of staff and external stakeholders.

Time Management

: Exceptional organizational and time-management skills. Ability to handle multiple tasks and meet deadlines.

Attention to Detail

: High level of accuracy and attention to detail in all tasks.

Confidentiality

: Ability to manage sensitive information with discretion and professionalism.

Problem Solving

: Proactive approach to addressing issues and challenges as they arise.

Personal Attributes:

Strong interpersonal skills and a friendly, professional demeanor. Flexibility and adaptability to changing priorities. High level of initiative and the ability to work independently. Strong decision-making and problem-solving skills.

Working Conditions:

Full-time position with standard office hours Occasional travel may be required.
Job Type: Full-time

Pay: ?50,000.00 - ?60,000.00 per month

Benefits:

Health insurance Life insurance Paid sick time Provident Fund
Schedule:

Day shift
Language:

English (Preferred)
Work Location: In person