Job Description

: Personal Assistant to Managing Director

Position Overview: As a Personal Assistant (PA) to the Managing Director (MD), you will play a crucial role in providing high-level administrative support and assistance to ensure the smooth functioning of the MD's office. This position requires a proactive and organized individual who can handle a wide range of tasks with discretion and professionalism. The successful candidate will be responsible for managing the MD's schedule, coordinating meetings, handling communications, and executing various administrative functions.

Key Responsibilities:

Calendar Management:

Effectively manage the MD's calendar, schedule appointments, and coordinate meetings.

Prioritize and organize appointments, ensuring the MD is well-prepared for all engagements.

Communication Management:

Act as a primary point of contact for the MD, screening and prioritizing emails, phone calls, and other communications.

Draft, review, and edit correspondence on behalf of the MD.

Travel Coordination:

Arrange travel plans, including flights, accommodations, and transportation, ensuring efficient and cost-effective arrangements.

Prepare travel itineraries and necessary documents.

Meeting Coordination:

Coordinate and schedule internal and external meetings, ensuring all logistics are in place.

Prepare meeting agendas, take minutes, and follow up on action items as necessary.

Document Management:

Organize and maintain electronic and physical files, ensuring easy accessibility to relevant documents.

Prepare reports, presentations, and other documents as required.

Confidentiality:

Handle sensitive information with the utmost confidentiality and discretion.

Task Prioritization:

Assist in prioritizing tasks and projects to ensure deadlines are met.

Anticipate needs and proactively address issues that may arise.

Office Administration:

Oversee general office administration tasks, including ordering supplies and maintaining office equipment.

Special Projects:

Assist the MD with special projects, research, and other initiatives as needed.

Relationship Management:

Build and maintain positive relationships with internal and external stakeholders.

Job Type: Permanent

Pay: ?15,000.00 - ?30,000.00 per month

Schedule:

• Day shift
• Fixed shift

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Preferred)

Language:

• English (Preferred)