Job Description

We seek a highly professional and proactive Executive Assistant to provide operational support to our Managing Director.

The ideal candidate will be highly organized and resourceful with excellent communication, interpersonal, and problem-solving skills. This role requires discretion, initiative, and the ability to anticipate and proactively address the MD's requirements.

KEY RESPONSIBILITIES

Executive Support:

Manage the MD's complex and demanding schedule, including appointments, meetings, travel arrangements, and conferences. Proactively identify and resolve scheduling conflicts and ensure smooth workflow. Attend, Address, and Resolve Operational Tasks assigned by MD. Prepare and disseminate meeting materials, presentations, and reports. Coordinate domestic and international travel arrangements, including visas, accommodations, and transportation. Manage expenses and reimbursements.

Communication & Coordination:

Handle all incoming and outgoing communications, including phone calls, emails, and correspondence. Screen and prioritize inquiries, directing them appropriately. Build strong relationships with internal and external stakeholders, including clients, vendors, and partners. Liaise with senior management and other key personnel to achieve operational tasks.

Project Management & Administration:

Assist with special projects and initiatives as assigned by the MD. Conduct research and prepare reports on industry trends, market analysis, and competitive intelligence. Maintain confidential files and records. Oversee office administration tasks as required.

SKILLS REQUIRED

Exceptional organizational and time management skills with the ability to prioritize tasks effectively. Strong written and verbal communication skills with impeccable grammar and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Strong interpersonal and relationship-building skills with the ability to build rapport and maintain confidentiality. A Proactive and problem-solving mindset with the ability to anticipate needs and proactively address challenges. Discretion and confidentiality are paramount. Ability to work independently and as part of a team. Flexibility and adaptability to handle changing priorities and deadlines. Strong work ethic and a commitment to excellence. Any Project Management experience in the Construction Domain would be ideal.

QUALIFICATION

Education:

Bachelor's degree or equivalent experience.

Experience:

Minimum of 3 years of experience as an Executive Assistant to a Senior Executive.

We are also accepting applications from Project Managers, Project Assistants, Senior Site Engineers, Personal Assistants, Management Support, Admin Support, etc

Job Type: Full-time

Pay: ?16,000.00 - ?22,000.00 per month

Benefits:

Life insurance
Schedule:

Day shift
Supplemental Pay:

Yearly bonus
Application Question(s):

Do you currently reside in Thrissur?
Language:

English (Preferred) Hindi (Preferred)
Willingness to travel:

25% (Preferred)
Work Location: In person