Job Description

1. Calendar Management:

Schedule and manage appointments, meetings, and events for executives.

Coordinate and prioritize meeting requests, ensuring efficient use of time.

Prepare agendas, meeting materials, and follow-up on action items.

2. Communication:

Serve as the primary point of contact for internal and external communications.

Screen and respond to emails, phone calls, and other correspondence.

Draft and edit reports, memos, and presentations.

3. Travel Coordination:

Arrange domestic and international travel, including flights, accommodations, and transportation.

Prepare detailed travel itineraries and ensure all arrangements are in place.

4. Administrative Support:

Manage executive files, records, and documents.

Handle confidential and sensitive information with discretion.

Perform data entry, manage databases, and maintain office supplies.

5. Project Management:

Assist in planning and executing special projects and events.

Track project timelines, deliverables, and milestones.

Coordinate with internal teams and external partners as needed.

6. Office Management:

Ensure the executive office is well-organized and equipped.

Oversee office operations and procedures to maintain a productive work environment.

Liaise with IT, facilities, and other support services.

7. Relationship Management:

Build and maintain positive relationships with key stakeholders.

Represent the executive office in a professional and courteous manner.

Facilitate communication and collaboration between departments.

Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?28,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Application Question(s):

• Are you comfortable for Gift City Gandhinagar Location?
• How many years of experience do you have as an Executive Assistant/ Secretary?

Education:

• Bachelor's (Required)

Experience:

• total work: 3 years (Required)

Language:

• English (Required)

Work Location: In person