Job Description

Manage the travel, calendars, itinerary and expense management for the India MD of a leading global private equity fund.Calendar Management
*
Calendar management for nominated team members including meeting room bookings, teleconference
set up, catering, conferences, and events
*
Managing MS Office Calendars by creating invites, responding to invitation requests, coordinating with
other teams/EA\'s and key internal and external stakeholders in a timely manner
*
Scheduling calls with internal & external stakeholders and sending out reading material / presentations
ahead of these calls
Visitor management & Meeting room bookings
*
Email Intimation to Godrej reception & the organization\'s reception for daily visitors
*
Ensuring meeting rooms are booked and available on time for visitors
*
Escorting visitors to meeting rooms if the front office is busy or unavailable
*
Manage & coordinate visits of global team members
assistance with scheduling meetings, hotel
accommodation, local transport & food arrangements
*
Informing HR/Front desk of global visitors so that seating arrangements can be made
in advance
Travel Management
including visas, flights, hotels and car bookings. Ensure travel policy is adhered to in
letter & spirit
Correspondence and Documentation support
*
Correspondence
with internal and external stakeholders on behalf of the manager & team
*
Preparation of presentations, as and when requested
*
Document Management including printing/copying/binding of documents, creating and maintaining
effective filing and archiving process and keeping updated client contact database
Team events
*
Working lunches
ordering meals as per set guidelines, ensuring pantry staff is apprised of the details of
service and keeping the front desk informed
*
Organizing team drinks, meals & offsites in line with Company T&E policy
Others:
*
Expense Management :
Managing general expense claims for team members through Concur
*
Vendor payments
checking and uploading vendor invoices for payment
*
Maintaining leave records of the team, if required
*
Preparing for new joiners in team
desk setup, welcome kit, business cards etc.Work with a leading global private equity fund|Manage the India MD*
Good in multi
tasking and able to
work in a high pressure, highly
demanding, changing working
environment.
*
Respect for privacy and
confidentiality
*
Strong organizational skills and high
attention to detail.
*
Ability to:
*
Work independently
(
*
Prioritize tasks
*
Communicate effectively
and confidently with all
members of the team
*
Adapt to change in
arrangements
*
Interact at all levels within
the organization and
external contacts
*
Friendly, respectful, outgoing and
helpful attitude and can work with a
variety of personalities within the
team
*
Strong written and verbal
communication skills: Shares
information with team members in a
clear and concise manner
Purpose: The Executive Assistant will provide proactive secretarial and day to day administrative support to the group they a
re
attached toClient is a leading global private equity fund.

• Opportunity to manage the MD

Michael Page