Job Description

Key Responsibilities:

1. Administrative Support:

- Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.

- Coordinate and prepare materials for meetings, presentations, and reports.

- Handle correspondence, emails, and phone calls, prioritizing and responding as appropriate.

- Maintain organized and efficient filing systems, both electronic and physical.

2. Office Management:

- Oversee the day-to-day operations of the Director's office.

- Ensure the office is well-maintained, organized, and adequately supplied.

- Liaise with other departments to facilitate communication and coordination.

3. Communication:

- Act as a point of contact between the Director and internal/external stakeholders.

- Prepare and edit correspondence, communications, presentations, and other documents.

- Coordinate and facilitate effective communication within the organization.

4. Project Management:

- Assist in the planning and execution of projects and initiatives led by the Director.

- Track project progress, deadlines, and deliverables.

- Prepare project reports and updates for the Director.

5. Event Coordination:

- Plan and coordinate events, meetings, and conferences.

- Manage logistics, including venue selection, catering, and equipment setup.

- Handle invitations, RSVPs, and follow-up communications.

6. Financial Administration:

- Assist with budget preparation and expense tracking.

- Process invoices, reimbursements, and other financial transactions.

- Maintain accurate records of financial activities.

7. Confidentiality:

- Handle sensitive and confidential information with discretion.

- Ensure compliance with company policies and procedures regarding data privacy and security.

Qualifications:

- Bachelor's degree in Business Administration, Management, or a related field.

- Proven experience as an executive assistant or in a similar role.

- Strong organizational and time-management skills.

- Excellent written and verbal communication skills.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Ability to work independently and as part of a team.

- High level of professionalism and discretion.

- Knowledge of the real estate industry is a plus.

Preferred Skills:

- Project management experience.

- Familiarity with office management systems and procedures.

- Strong problem-solving skills and attention to detail.

Working Conditions:

- Full-time position, typically Monday to Friday.

- Occasional overtime may be required.

- Office environment with occasional travel for meetings and events.

Job Type: Full-time

Pay: ?50,000.00 - ?75,000.00 per month

Benefits:

• Health insurance

Schedule:

• Day shift

Supplemental pay types:

• Performance bonus

Experience:

• total work: 2 years (Preferred)

Work Location: In person