Job Description

Company Overview:

Ganpati Exim started its foray into business with indenting in the year 2003 catering mainly to the cycle and auto tyre industry in India. It subsequently expanded its reach to other non-tyre industries like conveyor & transmission belts, hoses, soles, rubber sheets, seals, gaskets, pharmaceutical stoppers, automotive products etc.

During its short span of existence, it received recognition to consistently provide its customers, with high quality products and raw materials, sourced from select international manufacturers at competitive prices and best services. Buoyed by this, Ganpati ventured into other Asian markets in the year 2010. Today, it has some of the biggest names in the tyre & non-tyre industry of China, Indonesia, Vietnam, Thailand, Philippines, Bangladesh & Sri Lanka as its customers.

The next step in Ganpati's journey was a natural progression to trading of rubber and related raw materials to cater to customer's requiring less than container load material and buying locally in India. This enabled the Company to expand its customer base exponentially and helped it to get greater visibility and recognition. With 7 warehouses, strategically located all over India, the Company ensures prompt delivery, thereby reducing lead times.

With an aim to become a global player and further enhancing customer service, Ganpati established its presence in UAE in 2018. This made it easier for the Company to further enlarge its volumes and service its global customers.

The very essence of transparency has helped Ganpati to work as a team thereby giving mutual benefits to everyone concerned. In an increasingly competitive environment and its challenges thereon, its ability to source and deliver hard to find items, makes it a valuable asset for small, medium and large buyers throughout Asia.

Ganpati is and will always be committed to repay the support extended by its valued customers and suppliers through excellent quality products and first-rate services !

Responsibilities:

• Administrative Support:
• Provide high-level administrative support to the Director.
• Manage schedules, appointments, and travel arrangements.
• Prepare correspondence, reports, presentations, and other documents.
• Travel Coordination (as & when required) :
• Arrange travel including flights, accommodations, and transportation.
• Handle visa processing and other travel-related documentation.
• Ensure travel itineraries are well-planned and communicated.
• Site Visits (as & when required):
• Visit on site to various locations (as & when required).
• Take notes, prepare reports, and follow up on action items from site visits.
• Supervisory Duties:
• Act as a supervisor or liaison on behalf of the Director when necessary.
• Coordinate with department heads or team leaders to ensure directives are implemented.
• Follow up on tasks assigned by the Director to various departments or teams.
• Communication and Coordination:
• Serve as the primary point of contact for internal and external stakeholders.
• Coordinate meetings and events, both on-site and off-site.
• Ensure effective communication between the Director and staff members.
• Project Assistance:
• Assist in special projects or initiatives as directed by the Director.
• Conduct research, collect data, and prepare summaries or reports as needed.
• Confidentiality and Discretion:
• Handle confidential information with discretion and professionalism.
• Uphold ethical standards and maintain trust with sensitive information.
• Problem Solving and Decision Making:
• Anticipate needs and proactively address issues that may arise.

Qualifications:

• Any Degree or Bachelor's degree, or equivalent experience (Male candidate preferred).
• Proven experience as an executive assistant or similar role of atleast 5 years.
• Excellent organizational and time-management skills.
• Proficiency in MS Office.
• Strong communication skills, both written and verbal.
• Ability to multitask and prioritize tasks effectively.
• Flexibility to travel and work outside regular hours when necessary.

Additional Requirements:

• Willingness to travel as & when required only.
• Ability to adapt to changing priorities and environments.
• Strong interpersonal skills and the ability to work well with diverse teams.

Job Types: Full-time, Permanent

Pay: ?8,000.00 - ?80,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid sick time

Schedule:

• Day shift
• Morning shift

Supplemental pay types:

• Performance bonus
• Yearly bonus

Education:

• Higher Secondary(12th Pass) (Preferred)

Work Location: In person