Job Description

We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. This person should have experience working in an office environment, performing administrative duties, and providing support to managers.

Objectives of this role

• Support one of the directors primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks

Responsibilities

• Manage professional and personal scheduling for director, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials

Required skills and qualifications

• Three or more years of experience in an administrative role reporting directly to upper management
• Good command of English, excellent written and verbal communication/ follow-up skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools (MS Excel / Word) and an aptitude for learning new software and systems
• Ability to maintain confidentiality of information related to the company and its employees

Preferred skills and qualifications

• Graduation from a secretarial college
• Married, preferably with kids

Job Types: Full-time, Permanent

Pay: ?25,000.00 per month

Benefits:

• Cell phone reimbursement

Schedule:

• Day shift

Supplemental pay types:

• Yearly bonus

Experience:

• total work: 3 years (Required)

Language:

• English (Required)

Work Location: In person

Expected Start Date: 29/07/2024