Schedule: 40 hours a week Benefits: Fully remote position, 40 hours annually Paid Time Off, 2 Days Off

Nao Medical is a tech-enabled multi-specialty practice operating across multiple locations in New York. With a focus on delivering quality and comprehensive patient care, we offer a range of services including in-person visits, virtual appointments, and home visits. Our core values of respect, clarity, and thoughtfulness form the foundation of our patient-centered approach.
Job Summary
Nao Medical, a rapidly growing healthcare organization, is in search of an Executive Assistant to C-level executives. In this pivotal role, you will play a vital part in ensuring the efficient and high-quality execution of activities that drive us toward the achievement of our strategic goals. As an ideal candidate for this position, you should possess exceptional organizational skills, meticulous attention to detail, and a dedication to supporting our C-level executives in navigating the dynamic landscape of the healthcare industry. Your contributions will be instrumental in our continued success and expansion.

This role is pivotal in maintaining efficient operations and effective communication within Nao Medical, ensuring the C-level executives\' time is optimally utilized and key strategic objectives are met.
Roles & Responsibilities

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  Calendar Management: Take charge of managing the C-level executives\' calendar, meticulously scheduling appointments, and travel arrangements, and proactively resolving any scheduling conflicts. Prepare all necessary meeting materials and liaise with relevant staff to ensure the C-level executives are fully equipped for all engagements.
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  Facilitate Communication: Act as a liaison between the C-level executives and staff, ensuring the prompt review of proposals, correspondence, and important documentation. This includes providing guidance and support to ensure the successful execution of key strategic initiatives.
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  Leadership and Board Meetings: Collaborate in the planning and coordination of Leadership and Board meetings, ensuring smooth logistics and communication among stakeholders.
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  Optimized Scheduling: Work in coordination with the C-level executives and other stakeholders to optimize schedules and maintain efficient time management.
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  Vendor Relationships: Serve as the primary point of contact for select vendor relationships, both internally and externally, managing communications and ensuring smooth collaboration.
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  Administrative Support: Provide general administrative support, as needed, encompassing calendar management, meeting scheduling, and travel arrangements.
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  Committee Meeting Support: Schedule and document minutes for certain Committee Meetings, ensuring that all relevant materials are organized, managed, and effectively distributed.
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  Communication Hub: Manage incoming phone calls and direct them appropriately to maintain effective communication within the organization.
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  Mail and Shipping: Handle mail and shipping logistics, ensuring the timely processing of incoming and outgoing correspondence.
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  Special Projects: Contribute to special projects and other duties as assigned, demonstrating adaptability and versatility in supporting the C-level executives and organization.

Requirements

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  Reliable wired internet connection with a speed of at least 100 Mbps.
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  Computer/laptop with a minimum of Intel Core i3 processor or equivalent. Having a dual screen for increased productivity is a plus.
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  Operating system: Windows 10 or macOS (latest version) with regular updates.
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  RAM: Minimum 4 GB, preferably 8 GB or more for smoother multitasking.
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  Hard drive: At least 128 GB of free storage space for software and data.
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  Functioning webcam and microphone for clear communication.
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  Updated antivirus software to ensure data security and protection against cyber threats. Having a VPN is preferred but not required.
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  Reliable backup systems for electricity and internet outages are in place.
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  Able to work in EST/EDT timezone (New York time)

Skills and Qualifications

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  Preferably with a master's degree in business administration, healthcare management, or a related field.
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  Minimum 3 years experience as an executive assistant, preferably supporting C-suite executives or senior leadership within a similar industry or organization.
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  Proficiency in computer systems, including spreadsheets, and databases with the ability to quickly learn new systems and tools.
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  A strong ability to manage complex schedules, coordinate meetings, and handle multiple priorities effectively.
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  Excellent written and verbal communication skills. This includes drafting emails, reports, and other documents on behalf of the C-level executives.
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  A commitment to maintaining the highest level of confidentiality when dealing with sensitive information.
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  Proficiency in working in a fully remote work environment.

At Nao Medical, we take pride in our innovative solutions. We have developed our own app, which allows patients to book appointments, view their test results, and stay connected with their healthcare providers. By leveraging technology, we strive to ensure that each patient receives personalized attention and achieves the best possible outcomes.

Nao Medical is an equal-opportunity employer, celebrates diversity, and is committed to building an inclusive environment for all employees and patients.

Send in your application NAO and join us in our mission to revive a human-centered approach to healthcare.