Job Description

Job Title: Executive Assistant to Director/CEO

Location: Kolkata
Department: Executive/Administration
Reports to: Director

Job Summary:

We are looking for a highly organized and proactive Executive Assistant to support our Director in daily operations. The ideal candidate will be an excellent communicator, able to handle confidential matters with discretion, manage schedules efficiently, and perform a variety of administrative tasks to ensure smooth operation of the office. The Executive Assistant will act as a liaison between the Director and internal/external stakeholders and help prioritize tasks and initiatives.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the Director by managing calendars, scheduling meetings, and coordinating appointments. Ensure all necessary documentation and materials are prepared in advance.
• Communication Management: Handle incoming communications, including emails, phone calls, and messages, prioritizing and responding on behalf of the Director where appropriate. Act as a gatekeeper and maintain a high level of professionalism in all interactions.
• Travel Coordination: Arrange domestic and international travel, including flight bookings, hotel accommodations, and transportation. Prepare detailed itineraries and ensure smooth travel logistics.
• Meeting Preparation: Organize and coordinate meetings, including preparing agendas, taking meeting minutes, and ensuring follow-up on action items. Ensure the Director is fully briefed on all meetings and presentations.
• Document Management: Draft, proofread, and edit correspondence, reports, presentations, and other documents as needed. Maintain organized filing systems for easy access to important documents.
• Project Assistance: Assist the Director in managing special projects, tracking deadlines, preparing reports, and ensuring timely completion of tasks. Follow up on outstanding projects to ensure progress and completion.
• Confidentiality & Discretion: Handle sensitive and confidential information with utmost care and professionalism, ensuring that all matters remain private and secure.
• Office Management: Oversee day-to-day office operations, including managing supplies, office equipment, and ensuring a smooth workflow for the Director and the team.
• Liaison Role: Serve as a point of contact for both internal and external stakeholders, maintaining strong professional relationships and ensuring effective communication on behalf of the Director.
• Event Planning & Coordination: Assist with organizing events, conferences, or other company functions, handling logistics, invitations, and coordination of details.

Qualifications & Skills:

• Educational Background:
• Bachelor's degree in Business Administration, Management, or related field preferred.
• Experience:
• At least 3-5 years of experience in an administrative role, preferably supporting senior executives or leadership.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and other office management tools.
• Familiarity with project management software (e.g., Trello, Asana) and communication tools (e.g., Zoom, Slack) is a plus.
• Additional Skills:
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Ability to work independently and handle multiple tasks in a fast-paced environment.
• Strong problem-solving skills and resourcefulness.
• Professional demeanor and high level of discretion when handling confidential matters.

Working Conditions:

• Full-time position

Benefits:

• Health insurance, Paid leave, Professional development opportunities, etc.
• Opportunities for career growth and development within the company

If you're a proactive, detail-oriented professional with a passion for supporting executive leadership, we encourage you to apply for the Executive Assistant to Director role and become a valuable member of our team!

Job Types: Full-time, Permanent

Pay: ?12,000.00 - ?25,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Leave encashment
• Provident Fund

Supplemental Pay:

• Performance bonus
• Yearly bonus

Experience:

• total work: 3 years (Required)

Work Location: In person

Expected Start Date: 01/12/2024