Job Description

Position: Executive Assistant to the CEO

The Executive Assistant to the CEO plays a pivotal role in ensuring the effectiveness of the executive office while managing day-to-day administrative tasks. This position is crucial to maintaining the seamless flow of operations by providing comprehensive executive support and acting as a liaison between the CEO and various internal and external stakeholders. The ideal candidate possesses not only excellent organizational and communication skills but also demonstrates discretion and the ability to manage multiple priorities efficiently. As the direct support to the CEO, this role is vital in enabling the CEO to focus on strategic objectives by effectively managing schedules, communications, and project coordination. Additionally, the Executive Assistant will often be the first point of contact for high-level visitors and partners, making professionalism and leadership essential in representing the CEO and the organization.

Key Responsibilities:

• Manage the CEO's calendar, including scheduling meetings and appointments.
• Prepare and organize reports, presentations, and other materials for meetings.
• Act as a primary point of contact for internal and external stakeholders.
• Coordinate logistics for board meetings, executive team gatherings, and special events.
• Filter and prioritize communications, keeping the CEO informed of critical issues.
• Draft and edit correspondence, including emails and formal letters.
• Research and compile data required for decision-making and reporting.
• Manage travel arrangements and expense reports for the CEO.
• Assist in creating agendas and taking minutes during meetings.
• Facilitate project management tasks and follow up on assignments.
• Handle confidential information with utmost discretion.
• Support departmental initiatives and special assignments as needed.
• Maintain an organized filing system and ensure records are up to date.
• Prioritize and respond to urgent requests during the CEO's absence.
• Prepare briefing materials for meetings with key stakeholders.

Required Qualifications:

• Bachelor's degree in Business Administration or related field.
• 5+ years of experience as an executive assistant or administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Proven ability to manage multiple tasks and prioritize effectively.
• Strong interpersonal skills and the ability to work well with diverse teams.
• Experience in handling sensitive information with confidentiality.
• Ability to work independently with minimal supervision.
• Knowledge of office management systems and procedures.
• Familiarity with project management tools and software.
• Strong problem-solving skills with a keen attention to detail.
• Ability to adapt to a fast-paced environment and changing priorities.
• Proven track record of discretion and professionalism.
• Strong critical thinking and decision-making abilities.
• Experience working in a corporate or executive environment preferred.
• Exceptional customer service orientation and a positive attitude.

Job Types: Full-time, Permanent

Pay: ?15,000.00 - ?35,000.00 per month

Schedule:

• Day shift
• Fixed shift
• Monday to Friday
• Morning shift

Application Question(s):

• Your current salary?
• Are you comfortable with Agra location?

Work Location: In person